February 2025

Scott Mountain Homeowners Association
Board Meeting Minutes – 02.04.2025

Location: Roundtable Pizza at 10389 SE 82nd Ave, Happy Valley, OR
Next Meeting: Tuesday, March 4, 2025
Board Members Present: Kevin Quick, John Chapman, Josh Gavrich, Ellyn Jeck, Caroline Wharton
Board Members Absent: Darrell Maxwell, Kathy Barenbrugge
Homeowners Present: Dave Blank, Nancy Hall, Randy Flynn
Guests: None
Call to Order:  7:08pm by President

Approval of Meeting Minutes: All board members present voted to approve the minutes of the January meeting.

Homeowner Topics: 

• Randy mentioned mailboxes being left open on 100th drive in the morning
• Randy mentioned some people with backpacks walking through the neighborhood one morning
  • He talked with them and they said they were staying at apartments on Johnson Creek and were lost
• Dave Blank was curious about how much money is “past due” to the HOA
• Dave Blank open discussion about liens placed on houses and how the money comes back to the HOA

BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick 

• Police activity house on Cleone Ct
  • House is pending auction sale
  • Owner was removed and has pending legal actions against them

Vice President: Josh Gavrich

• Nothing to report
• Will monitor the lighting as the temperatures change, have seen failures of lights in the past after freezing temperatures.

Treasurer: John Chapman

• Balance is ~$37k
• Online payment portal or system availability discussion
  • Something to look into for Venmo/Square/Zelle or with Umpqua
  • Looking to future dates, budget will be discussed in March, set in April and invoices will go out in May.
    • Will address houses that are >$500 past due with first letter [of three] to start lien process

Secretary/Environmental: Darrell Maxwell

• Light bulb on #17 was replaced. 
• The main light sensor located at the pathway entrance at 99th was replaced.

Architectural: Kevin Quick

• Install of shed on house on Stevens without notification to the board
  • Will follow up with neighbor to discuss the normal method to follow
• No further developments regarding home on Kela Ct [Pl?] that may be an adult foster care

Covenants: Ellyn Jeck

• Letter sent to Stacey Ct house regarding the rubbish and continued issues and invited them to the meeting.
  • Walked by the house recently and it appears to be cleaned up for now
  • Letter stated that it needed to remained cleaned up due to repeated issues
• Letters to write for unauthorized tree removals with fines
• Reminder on Facebook and/or website about trashcans and invasive species poking up [blackberries]
• Regarding short term rentals - looking at establishing ~1 month as a minimum
  • All board members in agreement
• Cherry tree in central woods
  • HOA needs to get another assessment of the cherry tree to see about removal for safety reasons and due to being invasive.

Kathy Barenbrugge

• Not present

General Discussion: 

• What do we want to accomplish this year?
  
  • Need to look at additional cleanup of green spaces
    • Have had some contact with homeowners from uphill side of 100th/Cleone about some of the heavy growth near Champagne Ln
  • Asphalt repairs in sections
    • Start at 99th between Stevens and King [entrance to central woods]. Can an asphalt company do work without impacting the roots [cause of the asphalt failures]?
  • Planting of trees
    • Timing of planting
    • Types of trees [Doug Fir, Maple, Oak]
• Shifting the next meeting to March 11th, 2025 [due to absences]

Adjournment: Meeting adjourned by President at 8:17pm.
Next Regular Board Meeting:  Tuesday, March 11th, 2025 – in person at Roundtable Pizza at 10389 SE 82nd Ave, Happy Valley, OR 97086.  Check http://www.scottmountainhoa.com/ for any changes to the meeting location or schedule