August 2024

Scott Mountain Homeowners Association
Board Meeting Minutes – 08.06.24
 
Location:  Monarch Hotel conference room, 218
 
Board Members Present:  Kevin Quick, John Chapman, Darrell Maxwell, Josh Gavrich, Ellyn Jeck
 
Board Members Absent:  Dave Nachand
 
Homeowners Present: Dave Blank, Nancy Hall, Paul Carey
 
Guests: None
 
Call to Order:  7:00pm by President
 
Approval of Meeting Minutes: All board members present voted to approve the minutes from the June meeting.

Homeowner Topics: 

• Paul Carey – Alerted the board to a list of ongoing home improvement projects.
  • Advised that it may be necessary to work on things like heating and cooling before aesthetic improvements such as exterior paint and roof replacement.
    • Board members in attendance agreed.

BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick

• Move the October 1st Meeting to October 8th – All board members in attendance greed.
• Move the November 5th meeting to November 12th -- All board members in attendance greed.
• Advised that Ash Creek projects should be put on hold until the budget permits.
• Advised that one of the cherry trees in the central woods that is leaning significantly should be removed.
  • First, it needs to be determined if the tree sits on private or HOA property.
• A large tree adjacent to the pathway in the central woods (previously mentioned) that is leaning has been declared safe by an arborist.  No action is needed at this time.
• Ongoing pathway lighting issues with some lights remaining on during the day.
  • We have not seen a change in the dollar amount of the electrical bill for those lights.
  • Any repair project is likely to cost significantly more than the cost of electricity so is a low priority at this time.
• The upcoming block party details have been confirmed.
  • Saturday, August 10th, 11:00 am to 2:00 pm.
  • Thank you, Vanessa and Sarah, (and anyone else who helped) for your work putting this event together!

Vice President: Josh Gavrich

• Conducting a cost benefit analysis for fixing the light sensors that control, on/off, the pathway lights.

Treasurer: John Chapman

• Update: HOA tax status project is progressing with work being done whenever the accounting professional’s schedule permits.  More updates to come as they develop.
  • Advisers Northwest is the accounting firm that has been engaged on the project.
• Final P&L completed for 2023/2024
  • The largest expense - which contributed to the deficit -- was for open space management, including emergency projects related to a major winter storm.
  • Motion: should the board put together an action plan to collect HOA dues in arrears three years or more starting October 1st?
    • The motion was adopted by unanimous vote of the board members present.

Secretary/Environmental: Darrell Maxwell

• Recognize homeowners Glen & Kay Loehr (98th CT.) for repairing a large hole on the pathway in what is now being referred to as “Pugsley’s Woods,” toward SE Kela Pl. (See photo). 
  • Glen did the work at his own expense.
• Andres Landscaping Service Agreement
  • Had a meeting with Garrett from Andres Landscaping to review an outdated one-page scope of work document.
    • The goal: clarify the scope and schedule of work while not adding any expense to what the HOA pays.
    • The document has been refreshed, including removing some fees, and obtaining mutual agreement on the scope and timing of work to be done. 
• In June, Darrell requested permission from the board to cut down small diameter Cherry trees labeled as invasive (save the HOA money), which was approved.
  • Three of the trees have been felled with additional work planned for the coming weeks.

Architectural:  Kevin Quick

• A home near Derek CT. will provide their plans for upcoming maintenance.
• The removal of a dangerous tree between two homes on King Way has been approved.
  • An arborist examined the tree and advised that it should be removed.

Covenants:  Ellyn Jeck

• Has been engaged in mediation with multiple homeowners who presented issues of one kind or another related to covenants.
  • Numerous disagreements were resolved amicably.
• Met with Ash Creek to discuss continuing the work on the green spaces.
• Proposed the removal of several of the larger cherry trees.
  • These trees are designated as invasive.
  • The cherries are falling onto the pathways which could create a hazard.

 
General Discussion: None.
 
Kevin Quick called for a closed session discussion that started at 8:33 pm.

• The HOA has received a foreclosure notice for a home in the neighborhood.
  • The home will be sold at auction in December.

 
Adjournment: Meeting adjourned by President at 8:40 pm.
Next Regular Board Meeting:  Tuesday, September 3rd, 2024, to be held in person. Normal meetings to be conducted on the first Tuesday of the month, except in July and December when there will be no meeting.
Reminder: The October 1st meeting has been moved to October 8th  and the November 5th meeting to November 12th.

Pothole filled by Glen Loehr. Located on the pathway toward SE Kela Pl.