Scott Mountain Homeowners Association
Board Meeting Minutes – 06.04.24
Location: Monarch Hotel conference room, 218
Board Members Present: Kevin Quick, John Chapman, Darrell Maxwell, Josh Gavrich, Ellyn Jeck
Board Members Absent: Dave Nachand
Homeowners Present: Dave Blank, Nancy Hall, Darlene Swift, Niel Gavrich
Guests: None
Call to Order: 7:06pm by President
Approval of Meeting Minutes: All board members present voted to approve the minutes from the April and May meetings.
Homeowner Topics:
BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick
Adjournment: Meeting adjourned by President at 8:19 pm.
There will be no meeting in July.
Next Regular Board Meeting: Tuesday, August 6th, 2024, to be held in person. Normal meetings to be conducted on the first Tuesday of the month, except in July and December when there will be no meeting.
Board Meeting Minutes – 06.04.24
Location: Monarch Hotel conference room, 218
Board Members Present: Kevin Quick, John Chapman, Darrell Maxwell, Josh Gavrich, Ellyn Jeck
Board Members Absent: Dave Nachand
Homeowners Present: Dave Blank, Nancy Hall, Darlene Swift, Niel Gavrich
Guests: None
Call to Order: 7:06pm by President
Approval of Meeting Minutes: All board members present voted to approve the minutes from the April and May meetings.
Homeowner Topics:
- Nancy H. – identified an abandoned house up the street from her home that needs upkeep.
- Darlene S. – 98th CT house needs upkeep.
- Neil G.– mentioned a house on King Rd & 99th. that has overgrowth in the yard, several feet high.
- Is that intentional landscaping or unattended overgrowth?
- Dave B. – Alerted the board of a Notice of Public Hearing on a Land Use Proposal (see attached).
BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick
- HOA Tax status project
- John Chapman: CPA firms are generally not taking new clients. John secured an appointment with a firm on Sunnyside Rd. to explore working with them.
- (Retainer is $500 + hourly rate TBD).
- John Chapman: CPA firms are generally not taking new clients. John secured an appointment with a firm on Sunnyside Rd. to explore working with them.
- Block Party update: Sarah and Vanessa are planning the event for Saturday August 10th, 2024
- Time TBD
- Activity ideas: Police K9 visit, Clackamas County Fire Department Truck visit, Happy Valley Cert Team (neighborhood preparedness), Bouncy Houses, Chairs, Tables, Cornhole, Popcorn Machine, Shave Ice, Lemonade Stand.
- Talk to Stan with Big Red Events about providing a food option.
- Ideas on how to get the word out:
- Handmade flyers posted around the neighborhood and handed out /dropped off at homes, blank yard style signs from Home Depot
- Mailer/postcard
- Facebook / HOA Website
- Continues to monitor the pathway lighting to make sure things are working correctly.
- Annual dues received
- As of June 2024, the HOA has received approximately $3,000 more than last year at this time.
- Numerous homeowners in arrears have paid their past due balances.
- The bank balance is $38,554 as of today.
- Finding time for planning to fill holes on the blacktop pathways (two identified)
- Need to revisit the plan with someone who knows what they are doing
- Blacktop patch or concrete? Which would be more efficient? Which would look appropriate?
- Need to revisit the plan with someone who knows what they are doing
- Andres special project
- John Chapman identified some inaccuracies on the invoice (Saved the HOA $400).
- Andres ongoing service agreement
- Darrell Met with Rudy the supervisor to review the service agreement
- He was unfamiliar with much of what was on the document
- Darrell will schedule a meeting with Andres Management at their offices (date tbd) to review and confirm that agreement.
- Darrell Met with Rudy the supervisor to review the service agreement
- Darrell requested permission from the board to cut down small diameter Cherry trees labeled as invasive (save the HOA money).
- Board approved.
- Request from homeowner to cut overhanging limbs from neighbor’s home received no response from that neighbor
- Kevin will walk by the house and take a look – it may warrant the HOA contacting the neighbor.
- Upper 99th – it appears that a homeowner cut trees without approval (regardless of the health of the tree, the board must be notified and provide approval to cut trees greater than 6 inches in diameter and 5 feet in height).
- Multiple repainting and window replacement projects underway that were approved.
- Home on 100th with tree leaning against the home – other homeowners have expressed concerns about the tree and the upkeep of debris in the yard.
- Informed Rio from Ash Creek that we put the ongoing project on hold temporarily
- Rio offered other more cost-effective options which will be explored.
Adjournment: Meeting adjourned by President at 8:19 pm.
There will be no meeting in July.
Next Regular Board Meeting: Tuesday, August 6th, 2024, to be held in person. Normal meetings to be conducted on the first Tuesday of the month, except in July and December when there will be no meeting.
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