Scott Mountain Homeowners Association
Board Meeting Minutes – 06.03.2025
Location: Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086
Next Meeting: Tuesday, August 5th
Board Members Present: Kevin Quick, John Chapman, Josh Gavrich, Ellyn Jeck, Darrell Maxwell, Kathy Barenbrugge
Board Members Absent: Caroline Wharton
Homeowners Present: Nancy Hall, Catherine Totman, Dave Blank
Guests: None
Call to Order: 7:03pm by President
Approval of Meeting Minutes: All board members present voted to approve the minutes of the April meeting.
Homeowner Topics: None.
BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick
- Asphalt pathway repair and maintenance project
- Contacted 3 companies
- 1 of them visited the site and we are awaiting his update
- Provided a rough general bid for Central Woods is $19,000
- Specific scope (spot repair or complete replacement) not specified
- Provided a rough general bid for Central Woods is $19,000
- 1 of them visited the site and we are awaiting his update
- Possible additional option: gravel pathways secured by “hexpave” (see image below)
- Contacted 3 companies
- Placed on hold for now: Neighborhood trash cleanup project
- Saturday, June 21st, 9:00 am – 10:30 am
- Notice was posted on the HOA website
- Saturday, June 21st, 9:00 am – 10:30 am
- Kela Ct. House likely being used as an adult foster home (ADF)
- Evidence that they are moving forward with the plan despite HOA attempts to stop the project
- Working on obtaining nonprofit Google Workspace account
- Architectural approved: Homeowner on 99th drive plans to replace his fence and expand his driveway – no changes to previous layout
Treasurer: John Chapman
- Financial snapshot distributed to board members
- HOA current bank balance reflects 49.5% increase over same date last year
- Deposits since May 1 show a 5.8% increase compared to the same period last year
- Of 12 homeowners who received pre-lien letters:
- 2 paid past due balances in full
- 2 communicating with intent to pay
- 8 have not responded
- Next step: send certified letters to those 8 homeowners
- Suggest board approval
- Add an additional $50 to past due balances for processing certified letters
- Add $200 to past due balances for processing of liens
- All board members present voted to approve the additional charges associated with processing certified letters and placing liens on property
- Annual tax filings
- Budgeted $1200 for taxes and expenses for 2025/2026
- Update on Zelle payments – the bank has pushed the start date to late Summer 2025
- New Board Member Orientation packet has been converted to Board of Directors & Community Overview
- Located on the website under “Intro to SMHOA”
- Neighborly invitation: Karen whose family lives on SE Charlotte Dr. and 104th Ave is an Animal Biologist
- She has offered to take SMHOA neighbors on nature walks through the East Woods
- Identify different species of animals and plants
- Answer questions
- Build community
- First nature walk date TBD
- She has offered to take SMHOA neighbors on nature walks through the East Woods
- None.
- Planning to contact a homeowner regarding a partially cut/felled tree in front of their property
- Based on complaints from area neighbors
- Kathy Barenbrugge: Nothing
- Caroline Wharton: Absent
Adjournment: Meeting adjourned by President at 7:58pm.
Next Regular Board Meeting: Tuesday, August 5, 2025 – in person – Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086
Visit http://www.scottmountainhoa.com/ for any changes to the meeting location or schedule.
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