March 3rd, 2026

Scott Mountain Homeowners Association
Board Meeting Minutes – 03.03.2026
 
Location: Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086
Next Meeting: Tuesday, April 7th, 2026
Board Members Present: Kevin Quick, John Chapman, Darrell Maxwell, Kathy Barenbrugge
Board Members Absent: Josh Gavrich
Homeowners Present: Dave Blank, Sarah Bushore, Nancy Hall, Dave Gilman
Guests: None
Call to Order:  7:06pm by President
 
Approval of Meeting Minutes: All board members present voted to approve the minutes of the February meeting.

Topic: HOA Reserve Study Project

Homeowner Topics:

• Sarah Bushore – 2026 Garage Sale Project
  • Plan for June 27th and 28th, 2026
  • Happyvalleysale.org hosts a similar garage/yard sale event – Nancy Hall will reach out to them to be added to their map
  • Darrell will help with the design of promotional signage

BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick

• William Stanley asphalt project was completed as planned
  • A tree root near 99th appears to have been damaged and the tree will need to be monitored
  • Light post damage
    • 1 destroyed
    • 1 with sig. damage
    • Obtained a bid from a licensed electrician for approximately $7700 for the two light and polls
• River Health Stewardship program (Clackamas County)
  • The RiverHealth Stewardship Program offers grants of up to $30,000 from Clackamas Water Environment Services to support community projects that improve watershed health. Funds can be used for activities such as removing invasive species, planting native vegetation, restoring streamside areas, and other efforts that improve water quality and habitat.
    • SMHOA will investigate what applying for a grant would entail.
• Home on Hillcrest (white fence) shares a long property line with HOA property
  • Kevin is working with arborists on a plan to remove one or more dead/dangerous trees overhanging the property
    • Thomas from Clay’s Trees bid $1700
  • Motion to
    • Engage Clay’s Tree Service for the project ($1700)
    • Engage Andres Landscaping (after cedar chip option has been removed from the bid)
      • to trim trees/bushes along property line
      • add periodic maintenance to the scope of the overall service agreement
  • Approved: All members voted in favor of these motions

 
 
Vice President: Josh Gavrich

• N/A

Treasurer: John Chapman

• Wast Management huge overcharge dilemma continues – more to come
• Proposed 2026-2027 budget (copies available on request to [email protected])

 
Secretary/Environmental: Darrell Maxwell 

• Met with Garrett from Andres Landscaping
  • See quote for new scope of work + special project
  • Advised that homeowner Chris had reported debris blown onto his property – Garrett said he’d speak to the team
  • Design of “HOA Meeting Tonight” sign pending available time

Architectural: Kevin Quick

• Request on Cleone Ct. planning to build a garage in his backyard and access the common area
  • This request was unfortunately denied as the design and access to the garage aren’t acceptable

Covenants: Empty seat.
Safety: Kathyn Barenbrugge (currently onboarding into the role)

• Has reviewed CC&Rs and bylaws
• Is happy to take responsibility for pathway lighting repair and maintenance
• Happy to assist with other issues such as overgrown shrubs identified as safety hazards

General Discussion: None
Adjournment: Meeting adjourned by President at 8:12pm.
Next Regular Board Meeting:  Tuesday, April 7th, 2026 - in person – Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086
Visit http://www.scottmountainhoa.com/ for any changes to the meeting location or schedule.