October 2024

Scott Mountain Homeowners Association
Board Meeting Minutes – 10.15.24

Location: Roundtable Pizza, 10389 SE 82nd Ave, Happy Valley, OR 97086

Update to Fall Meeting Schedule:

• November 5th meeting to November 12th

Board Members Present: Kevin Quick, John Chapman, Darrell Maxwell, Josh Gavrich
Board Members Absent: Ellyn Jeck
Homeowners Present: Dave Blank, Nancy Hall, Nina Quick, Niel Gavrich
Guests: None

Call to Order: 7:04pm by President
All board members present voted to approve the minutes from the September meeting.

Homeowner Topics:

• Dave requested a copy of HOA 2023-2024 financial statements.
  • Provided some advice on which IRS forms may be appropriate for the HOA.
• 99th and SE Idleman Rd, Home has had a portable toilet sitting on the street for an extended period of time – it is being professionally serviced periodically but the HOA should confirm why it has been there so long.
• SE 99TH and Nancy Ct. there is a large pile of trash in a home’s driveway that is an eye sore and should be addressed.
• HOA received a letter from a homeowner on 93rd CT. asking to address a neighbor’s RV trailer that has been on the street for an extended period.
• Waste Bin: It is difficult to drop the bins exactly in the location specified; however, speak to Recology about avoiding dropping them too closely together.

BOARD OFFICERS/COMMITTEE REPORTS
President: Kevin Quick

• 2024 Fall Newsletter
  • President’s corner
  • General Information
  • Holiday Lights Contest
  • HOA Annual Meeting and board elections
  • Recruit new board members
  • Remind Homeowners abut rules related to political signage in yards
  • Treasurer updates
• Board elections will be held in November on the 2nd Tuesday at The Monarch Hotel
  

Vice President: Josh Gavrich

• The HOA reservation for metal detector at the county library is still in the Q.
  • Will look into renting one from Home Depot or another tool rental org.
• Pathway lighting project should be put on hold until Spring when the days are longer.
  • None of the lights are burned out and none are obviously flickering.

Treasurer: John Chapman

• Researching tax implications of any interest the HOA earns on certificates of deposit.
• Accountants have filed the HOA tax forms and we are waiting final approval from the IRS.
• Homeowners will be reminded the covenants restrict parking of RV or trailers on the street or in front of the house without notifying the HOA.
• Andres 95th to 93rd has a lot of moss on the pathway.
• Bank balance as of $42,263 as of 10.15.24.
• Researching the official process by which the HOA may apply liens to homes that have not paid dues in numerous years. The process entails visiting the county recorder’s office and confirming correct forms, etc.
• To email 2023-2024 P&L to board and Dave Blank.

Secretary/Environmental: Darrell Maxwell

• Fall yard waste bins schedule: Friday, November 8th to Monday, November 11th (locations are not exact and may change based on circumstances).
  • 9921 SE KELA
  • 10312 SE 99TH
  • 10228 SE 100TH
  • 10558 SE 96th Ave
  • 9924 SE GIA
  • 10493 SE 98TH
• Planning to cut down several more of the cherry trees designated as invasive – time permitting.

Architectural: Kevin Quick

• Activity has been minimal.
• House on Kela Ct. appears to be establishing an Adult Care Facility and we have not been able to make contact with the owner.
• The HOA has recently received requests to establish Adult Care Facilities which have been declined.

Covenants: Ellyn Jeck

• Not in attendance

General Discussion:

• None

Adjournment: Meeting adjourned by President at 8:00 pm.

Next Regular Board Meeting: Tuesday, November 12th, 2024 – Annual Meeting to be held in person. Normal meetings to be conducted on the first Tuesday of the month, except in July and December when there will be no meeting.