September 2025

Scott Mountain Homeowners Association
Board Meeting Minutes – 09.09.2025

Location: Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086
Next Meeting: Tuesday, October 7th, 2025
Board Members Present: Kevin Quick, John Chapman, Darrell Maxwell, Kathy Barenbrugge, Ellyn Jeck, Josh Gavrich
Board Members Absent: Caroline Wharton
Homeowners Present: Dave Blank, Dave Gilman
Guests: None
Call to Order: 7:05pm by President

Approval of Meeting Minutes: All board members present voted to approve the minutes of the June meeting.

Homeowner Topics:

• Dave G.: The home that was damaged by the fire on Stevens Ct. will be demolished and rebuilt.
  • Observed that blackberry bushes along 102nd were cut back along an approx. 200ft. length.
    • Wondering who might have done the work.

BOARD OFFICERS/COMMITTEE REPORTS

President: Kevin Quick

• All members present voted in favor of moving forward with William Stanley and Sons for the asphalt repair project.
• Asphalt pathway repair project update
  • Proposal signed, now waiting on dates.
    
  • No permit required by Clackamas County.
  • Arborist consulted on tree roots that may be dead and can be removed and any tree roots that are live and should be worked around.
• Home on corner of 100th & Cleone with tree leaning on it was sold at auction and new owners have begun renovations.
• Home on Gia may have new owners who have requested approval to install a fence along the back side of the property line.
• Request was approved.

Vice President: Josh Gavrich

• No pressing issues.

Treasurer: John Chapman

• Update on Zelle: Zelle is live and should be available for use within weeks.
• Current balance is +$35,000 than it was at this time last year ($67,300).
• First Zelle payment has come in!

Secretary/Environmental: Darrell Maxwell

• To check on Andres Landscaping schedule for moss treatment + find out if they have sprayed or when they sprayed because there are trees showing signs of distress.

Architectural: Kevin Quick

• Nothing to add.
• Covenants: Ellyn Jeck
• Sent fines of approx. $200 for a home on Stacie Ct. that has repeatedly been asked to clean up debris around the front of the house (waiting on payment).
• Home on SE 96th Ave. (not in the HOA) has bright security lights that shine across the street and into HOA home’s windows at all hours. Same home appears to be constructing out-buildings that may be for ongoing business operations which could be disruptive to neighbors.
• Homeowner on 93rd CT expressed concerns about the pathway between 95th and 96th lacking landscaping. She’d like to see improvements.
• A home on 96th and another on 99th have unkept yard, including dead or dying bushes.
• Homeowners should be contacted and reminded of the by-laws and covenants.
• Home on King Rd. near 97th should be reminded about excessive weeds, piles of garden dirt that have gone unattended for an extended period.

Note: Article IV: Private Areas, specifically Section 4.1(1) Maintenance – requires owners to maintain their grounds in a clean, attractive, and safe condition. Section 4.1(10) Rubbish and Trash – prohibits dumping trash, yard rakings, or waste, and requires removal within 10 days of notice. Article IX (Enforcement) of the Scott Mountain Protective Covenants gives the HOA authority to enforce rules by fining owners, entering lots to correct violations, restoring landscaping, performing maintenance if owners fail to, and recovering costs (including attorney fees) through assessments or liens.

Board member contributions:

• Kathy Barenbrugge: Nothing to add.
• Caroline Wharton: Absent

General Discussion: None
Adjournment: Meeting adjourned by President at 8:09pm. Next Regular Board Meeting: Tuesday, October 7th, 2025 - in person – Scott Mountain Elementary School, 11201 SE Stevens Rd, Happy Valley, OR 97086

Visit http://www.scottmountainhoa.com/ for any changes to the meeting location or schedule.