Meeting Minutes – 6.4.2019
Location: Fire Station, 9339 SE Causey
Board Members Present: Neil Gavrich, Khristina Powell, John Chapman, James Allen, Nancy Hall, Josh Gavrich, Steve Schroeder and Dave Nachand.
Board Members Absent: None.
Homeowners Present: Dave Gilman and Kevin Biseaius.
Call to Order: 7:03pm by President Neil Gavrich.
Approval of Meeting Minutes – Board Meeting May 7th 2019
The Board members had the draft minutes available by email. A motion was made by President Neil Gavrich to approve the May 7th 2019 meeting minutes, seconded by John Chapman and all board members present approved.
Home Owner Concerns:
Kevin asked the board about a fine he heard about. The board said the homeowner had been fined for one issue but had not asked for required approval on three different exterior projects.
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich
Lost Home owners Ferret found across Sunnyside.
Block party, scheduled for Saturday August 10th at 5:00PM.
* Approval of the May minutes
* Sidewalk project
* Homeowner concerns
* 98th Ct yard
Kevin Biseaius discussed his plans to put in a new driveway and possibly remove the pine tree as the roots from the tree have caused damage, and he's planning on painting his home. Josh said he'd stop by Wednesday the 5th.
Board Member/committee reports.
Vice-president: Khristina Powell
Nothing to report.
Treasurer’s Report: John Chapman
- John noted $17,721 in dues have been paid including some that were behind. Left with no choice to lien some properties that are years behind.
- John also received a nice note from Mr. Chin about the dumpsters and cost ideas. The dumpsters were the lowest they had ever been to John's knowledge, suggested we give a few weeks notice to homeowners in the future.
- John also received another letter from 94th about the building they have for the trash/debris cans.
Secretary: James Allen
- Attended the Sunnyside CPO meeting on 6.3.19 for the purpose of short term rental meeting information. The information the County has gathered from these meetings throughout the county will be forwarded to the County Commissioners for review and further meetings possibly to follow.
- Sent Philip Kreins and Dave Nachand the Elkhorn report via email on 5.8.2019 as requested.
- Spoke with Thomas as to why Nancy wasn't getting the minute attachments, Thomas said could be an old version of word.
Environmental Committee: David Nachand
- Received a bid for 98th court tree and yard clean up $1200.00. Suggested a monthly maintenance plan. Attempting to get quotes from maintenance contractors.
Covenant Compliance: Jonathan Handsaker
- Sent letter to 93rd in regard to front yard concerns.
- Sent letter to home on Stevens way that Steve mentioned.
Architectural: Josh Gavrich
- Received emails from two homeowners on Nancy Court, one about a dead tree that needs to be removed and one about a new deck, will follow up this week.
- Also received an email about extensive projects at a house on 95th Court and will follow up with them this week.
- At 10147 SE 99th Dr. the following projects were approved. Beginning 5/20/19; Trex Decking in the back, Driveway Replacement and Extension, Replacing and widening existing stairway to the front door with concrete, New Sprinkler/Irrigation System, New retaining walls, Installing a french drain system and Regrading and replacing the front yard.
Safety: Steve Schroeder
- Cement project to start 6.24-28th.
- Mike & Kay Hargrove had given Steve new roof samples, forwarded to Josh, Josh followed up and approved the roof.
- Steve also noted a house on Stevens Way needs yard maintenance.
Eagle Landing/Sunnyside CPO: Nancy Hall
Nothing new on Eagle Landing. CPO Meeting June 3
County Commissioner Ken Humberston spoke about the Courthouse Replacement Project. Part of the cost is being funded by the State, the County is unsure how they will fund remaining costs. Possible funding through a bond issue. Mr. Humberston spoke briefly about the County budget and said out of the total 1.2 billion dollar budget, the County basically has spending control on 150 million.
Jamie Poole, Outreach and Technology Coordinator for Clackamas County, spoke about disaster management - in particular about earthquake preparedness. She said citizens should prepare to have at minimum enough food, water, etc., to last 2 weeks. Minimum water needed is one gallon per person per day. Emergency extra water sources are: the water heater and water in the back of the toilet. If you have pets, you need to prepare for them too. Also keep your documents available (copies?) for a quick exit. She suggested having a contact person who lives out of state for family members to contact in an emergency because local phone service could be down. Area emergency radio stations are: 91.5 and 101.1. Some websites of interest: regionalh20.org and emergencytoilet.org
A representative from NW Natural gas was there and spoke about earthquakes and gas lines. In neighborhoods built in 1990 and later, NW Natural may have Excess Flow Valves installed that sense pressure or movement that would automatically shut off gas to those neighborhoods. Homeowners in other neighborhoods can pay to install an earthquake shut off valve on their gas line. Some of these valves can be tripped by other means and NW Natural will charge to come out and turn back on your gas. However, a valve called the Northridge 2000 can be easily reset by the homeowner if it is accidentally tripped. One company that can install these valves is NW Seismic at 503-741-8311. The NW Natural rep also mentioned that their company was 160 years old and that they get their gas from Canada and the Rockies. Natural gas is lighter than air and Mercaptan is the substance that is put in the gas to produce the rotten egg smell - otherwise it's odorless.
Clackamas County Representatives were there to get feedback about short term rentals, such as AIRBBs. The County may or may not put restrictions on these types of rentals. Information gathered will be submitted to the Board of County Commissioners for further consideration.
HOA Web Site and Homeowner Participant: Thomas Spathas. Noted cars blocking of sidewalks on 96th court. Thomas asked about adding address request for emails that come through the site from Homeowners. All board members agreed that would be helpful.
Dave Gilman, Homeowner Participant asked about what work was being done on 99th and Idleman. PGE was replacing some boxes this year and the rest next year according to Mr. Biseaius who had discussion with the workers.
Adjournment: at 8:30pm by Neil Gavrich.
Next Regular Board Meetings: July 2nd, 2019 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.