Scott Mountain Homeowners Association
February board meeting
Meeting Minutes – 2.7.2023
 
Location:  Meeting at Monarch Hotel conference room 
 
Board Members Present:  Kevin Quick, Josh Gavrich, John Chapman, Ellyn Jeck, Chuck Zwick, Randy Flynn, Steve Schroeder
 
Board Members Absent:  Darrell Maxwell, Dave Nachand
 
Homeowners Present: Dave Blank, Nancy Hall, Thomas Spathas, Dave Gilman
 
Guests: None
 
Call to Order:  7:02pm by President
 
Approval of Meeting Minutes: Board Meeting January 3rd, 2023
Meeting minutes of January voted on. All board members present approved minutes.
 
Homeowners Concerns: 

• Nancy
  • Idea of creating a bridge across the creek in the west woods
  • Tree near Nancy’s fence [in green space] is dropping limbs and causing some damage to fence. Requests HOA look into it
  
  
• Thomas
  • Path between 95th and 93rd has moss growth that has not been removed
    • John to look into dates for Andres to address and contact them.
  • Path between 95th and 96th has a hole that needs filled in
    • John to review
• Dave Blank
  • Brought up request of annual financials after Jan meeting.
  • Brought up concerns about transitional housing at Quality Inn [proposal] and was wondering what the HOA knew about it
    • Dave Gilman shared info later
• Dave Gilman
  • Sunnyside CPO was following transitional housing issue. Possible decision due in February if ClackCo would move forward with site
  • Will have 24 hour surveillance, no drugs and alcohol allowed on site, personnel to support transitional residents
  • Non-profit will be managing the site
  • “Project Turnkey” is the name on ClackCo website.

  
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Kevin Quick

• 3 tree issues looking to address; 1 @ monument sign on Stevens, 1 on Stevens and 95th and 1 in central woods

 
Vice President: Josh Gavrich

• Just received in some lights from electrician. We are at the end of the warranty period on these initial bulbs installed and replacements around $200 [bulbs].
• Replacement fixtures would be ~$7,500, after rebates.
  • Electrician is thinking we have some issues with our fictures based on age

 
Treasurer: John Chapman

• Financial update
  • Preliminary income and expenditures presented
• Graphic design for the monument sign [redesign]
  • Wanted to present idea of paying Jessica for her time, up to $600 for
  • All board members present approved paying up to $600 for graphic design work
• Banking update
  • Putting some of the funds into CDs as rates are up to 4.25% right now
• Drain repairs and cleanout
  • Last done in 2015 and was ~$1,000
  • Need to do cleanout again between Derek and Kela Ct

 
Secretary: Darrell Maxwell

• Not present

 
Architectural:  Chuck Zwick

• Wondering about survey follow up from long ago
  • Josh to get surveys from Khristina
• Potential site for in person meetings [a friend of his]
• 99th and Kela
  • Work on property that was not approved ahead of time
• Tree removal requests
  • Drainage/foundation issues
  • Damage during wind storms

 
Covenants:  Ellyn Jeck

• Fire Marshall update
  • Wanted to see about scheduling walkthrough in April to discuss current state and talk about potential vendors for support
  • Ellyn, John, Kevin, Steve to support

 
Safety: Steve Schroeder

• Reported that ivy is getting overgrown in the west woods
  • John said we normally address around April. Will need to look at vendors for the work

 
Board Member at Large: Randy Flynn

• Nothing to report

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Discussion about in person meetings
  • Next meeting to be held in person, to review designs for monument signs. April to be in person. Follow on meetings to be determined down the road.

 
Adjournment: Meeting adjourned by President at 8:44pm
 
Next Regular Board Meeting:  March 7th, 2023 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
January board meeting
Meeting Minutes – 1.3.2023
 
Location:  Meeting at Monarch Hotel conference room 
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Ellyn Jeck, Chuck Zwick, Darrel Maxwell
 
Board Members Absent:  Khristina Powell, Dave Nachand, Mike Brumbach, Randy Flynn, Steve Schroeder
 
Homeowners Present: Dave Blank, Nancy Hall, Ben Derr, Charlie Irish
 
Guests: None
 
Call to Order:  7:04pm by outgoing President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting November 1st, 2022
Meeting minutes of November voted on. All board members present approved minutes.
 
Homeowners Concerns: 

• Fuels reduction – Ellyn working with a neighbor on King Way who can help us get in touch with Fire Marshalls and possibly grant money for working in the green spaces
  • May look at getting Fire Marshall at an in person meeting in the future
• Ben – Wondering if anyone knows about the drains work around 95th Ct
  • Drain work on 96th and below, posted on county website [Dave B received a mailer]
  • Is wanting to put up a fence in the near future and wanted to know who to connect to
• Nancy mentioned seeing something about chip seal for fixing the bad spots in asphalt paths.
  • Less prone to cracking
• Charlie mentioned fence install at his house [without approval]
  • Kevin had already spoken with him and was going to bring issue to the board at the meeting.
  • Kevin requesting a variance in fence design due to the layout of is lot [fence height is too high forward of house, but Charlie is parking a larger vehicle on side of house].
• Chuck Zwick brought up issues about renters, upkeep of properties and parking of numerous vehicles
  • Discussion on parking issues in Cts around the HOA.
  • If vehicles are moving once in a while, there is not a lot the HOA can do to prevent parking vehicles in street. Streets are public roads [not private], so we cannot enforce any parking restrictions on vehicles
    • Vehicles in disrepair that do not move for long periods can be fined and/or have the county tow them away as abandoned vehicles [last resort]
  • Upkeep of properties [landscape and rubbish] is the responsibility of the homeowner [regardless of whether they live there or rent it out]
    • Repeat offenses should be brought to the covenants chair so that letters can be sent out and potential fines for offenses
• Dave Blank brought up issue with financials at the annual meeting not being discussed
  • Wants to know if we can publish on the website
  • Wants to know if we can get it annually [Jan or May meeting, depending on financial cycle]
  • Alternate option would be to post in the newsletter
  • Dave mentioned that as a nonprofit in Oregon, we should have a balance sheet and a P&L statement annually to publish
    • New executive positions to look into the issues brought forth and ensure we are compliant with Oregon laws and HOA rules

 
Officer Elections

• Roles that need to filled this meeting [officer positions]; President, Vice President, Secretary, Treasurer
• Roles that should be filled; Environmental, Covenants, Architectural, Safety
• Discussion about positions for the new board members to see which assignments might suit them
  • Ellyn mentioned being interested about covenants [not Secretary or Treasurer]
  • Darrel mentioned being interested in Environmental
  • Chuck mentioned being interested in Architectural
  • Kevin mentioned being interested in taking President role
  • Josh mentioned he would do the VP role, but not alongside the Secretary role
• With current President, Vice President and Covenants leaving, have a few positions needing filled
  • Proposed board
    • Kevin – President
    • Josh – Vice President
    • John – Treasurer
    • Darrel – Secretary
    • Ellyn – Covenants
    • Chuck – Architectural
  • Unanimous vote to approve new board

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Financial update
• Balance on 12/31/21 was $66,564.82, balance 1 year later [12/31/22] was $75,956.42
  • ~88% of homeowners paid dues so far
• Review of logos that Jessica [homeowner on King] put together for potential monument sign changes [replacing damaged one from driver on Idleman]
  • Some modern, some traditional designs, to incorporate HOA name, some trees, etc

Secretary: Josh Gavrich

• Josh to look into Google works for the HOA; storage of digital documents, place for holding virtual meetings, more reliable email server, etc

 
Architectural:  Kevin

• Variance for fence on house Stevens [discussion above]
  • All board members present approved variance to fence height based on layout of lot

 
Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Not present

 
Board Member at Large: Randy Flynn

• Not present

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Email issues
  • Started having issues around early November
  • Emails to board have not been seen by members, but some individual accounts [treasurer, vice president] do not seem impacted the same.
  • Need to look into alternative solutions to ensure continuity of communication
• Discussion about in person meetings
  • Next meeting to be held in person, March to be virtual, April to be in person. Follow on meetings to be determined down the road.

 
Adjournment: Meeting adjourned by outgoing President at 8:48pm
 
Next Regular Board Meeting:  February 7th, 2023 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
November Annual Homeowners meeting
Meeting Minutes – 11.1.2022
 
Location:  Monarch Hotel
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Steve Schroeder, Randy Flynn, Dave Nachand, Khristina Powell
 
Board Members Absent:  Mike Brumbach
 
Homeowners Present: Dave Blank, Chuck Zwick, Dave Gilman, Carol and Jim Graham, Anjuli Chen, James Allen, Jessica Wyndham, Sarah Flynn, Benjamin Dohr, Charlie Irish, Darryl Maxwell, Nancy Hall, Ellyn Jeck, Laura Stewart, Amy Malone
 
Guests: None
 
Call to Order:  7:02pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting October 4th, 2022
Meeting minutes of October voted on. All board members present approved minutes with exception of spelling of treasurers name.
 
Homeowners Concerns / Open Forum: 

• Rainwater drains responsibility
  • Does the landscaping company clear the drains? Frequent enough during wet season?
  • Should homeowners be assisting in the upkeep?
    • Landscaping company does clear drains near paths, but homeowners need to be involved in clearing drains near their property as well.
• Khristina has put in her request to leave the board [2 years remaining on her term]
  • Note that 4 members nominated in board member section below, Josh nominated to take Khristina’s term [2 more years]
• Tree [and sign] damage on 99th and Idleman
  • Damage from vehicle, working with Sheriffs office for more information
    • Kevin working with clay’s tree service to notify driver of potential liability

 
 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

Vice President: Khristina Powell

Treasurer: John Chapman

Secretary: Josh Gavrich

Architectural:  Kevin

Covenants:  Mike Brumbach

Safety: Steve Schroeder

Board Member at Large: Randy Flynn

Environmental: Dave Nachand

General Discussion:

• Private property signs in woods replacement
  • Metal signs quoted at $67/ea with a 2 week lead time
  • Recommended for all entrances
• SMHOA signs [one was wrecked by vehicle]
  • John had quote by FastSigns for ~$3,100/ea to replace with a more weather resistant aluminum sign
    • Concerns about reflectivity of the signs brought up
    • Colors and design to mimic old signs
• Stop signs on 99th drive
  • Signs with motion activation would cost ~$2k-$3k for sign [4 are needed]
    • Amy Malone brought up concern about sign on 99th/100th on the north end
    • Question from homeowners: Does HOA need to pay for the signs?
      • Yes, city would not pay for them
  • Reporting issues to sheriff from more people would get more notice and possible intervention
• Pathway lights flashing
  • Light 19 flashing now
    • Josh to follow up with electrical contractor

 
BOARD MEMBER ELECTIONS

• Neil, Josh and Michael 3 year terms expiring
  • Discussion about board positions, time commitments and process of officer elections in the new year
  • Homeowners present who desired to be potential nominees discussed their background in the neighborhood and why they think they might be a good fit for the board
  • Nominations by Neil
    • Josh, Chuck Zwick and Darryl Maxwell
  • Nomination by Carol Graham
    • Ellyn Jeck
  • Side note, Jessica Wyndham mentioned she could help with putting together newsletters and other graphic design work

 
Adjournment: Meeting adjourned by Vice President at 8:33pm
 
Next Regular Board Meeting:  January 3rd, 2023 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

hnott Mountain Homeowners Association
September board meeting
Meeting Minutes – 10.4.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Steve Schroeder
 
Board Members Absent:  Khristina Powell, Dave Nachand, Mike Brumbach, Randy Flynn
 
Homeowners Present: None
 
Guests: None
 
Call to Order:  7:10pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting July 5th, 2022 and September 6th, 2022
Meeting minutes of July and September voted on. All board members present approved minutes.
 
Homeowners Concerns: 

• None present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Agenda for November meeting
  • President introduces board, members and purpose
  • Each member talks about their role
  • Discussion about board openings
• Safety concern on 93rd Ct [dry grass and fires/smoking]
• Person in south woods [with abandoned vehicle] reported
  • Vehicle and person have left area

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Foreclosure/selling of house on King Way
  • Numerous years past due. Will be getting paid for past dues to HOA during sale
• Annual meeting to be held at Monarch hotel on 11/1 @ 7pm [Rm 218]
  • Need to send out info about it [Neil to work on mailer]

 
Secretary: Josh Gavrich

• Nothing to report

 
Architectural:  Kevin

• Tree removal on King Way
  • Pine beetle issue
• Homeowner on 95th with tree issues
  • More trees to be removed, but discussing replanting of other trees in their place.

 
Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Replacing back deck on house [same design]

 
Board Member at Large: Randy Flynn

• Not present

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Private property signs in woods
  • Should see about cost to get more and replace due to more people in the woods and signs aging.

 
Adjournment: Meeting adjourned by Vice President at 7:53pm
 
Next Regular Board Meeting:  November 1st, 2022 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
September board meeting
Meeting Minutes – 9.6.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Kevin Quick, Khristina Powell, Jonathan Chapman, Steve Schroeder
 
Board Members Absent:  Neil Gavrich, Dave Nachand, Mike Brumbach, Randy Flynn
 
Homeowners Present: None
 
Guests: None
 
Call to Order:  7:06pm by Vice President, Khristina Powell
 
Approval of Meeting Minutes: Board Meeting July 5th, 2022
Meeting minutes of July meeting not voted on. Board members present had not read minutes prior to meeting.
 
Homeowners Concerns: 

• None present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Not present

 
Vice President: Khristina Powell

• Need for new officers – some have terms expiring soon
  • 3 officers expiring, will send out list to board prior to next meeting to discuss for Oct and Nov meetings
  • John to look for article he wrote a number of years ago about needing new officers and potentially hiring an outside agency to manage the HOA
• Annual meeting for HOA
  • To be held in November, looking for venues for in person [must be in Clack Co according to the bylaws]
    • Eagle landing
    • Clarion hotel – closed until further notice

 
Treasurer: John Chapman

• 1 new homeowner since last meeting
• Paid bill for spring yard waste bins
• 83% of homeowner dues paid
  • 3 households >$500 in dues
    • 2 of 3 have made some payment to the treasurer
• Paid bill for PO box and the HOA corp registration

 
Secretary: Josh Gavrich

• Nothing to report

 
Architectural:  Kevin

• Trailer on King way that was reported
  • Homeowner performing maintenance on trailer and did not think they would have it in the area long
  • Will be moving by the end of the week
  • How long seems reasonable for having a trailer on the street?
    • 1-2 weeks were deemed reasonable time frames, so long as the board is notified ahead of time [a few days to prep for a trip, a few days to clean after]
• Homeowner on 95th with tree issues
  • Some trees impinging on sewer line and needed to be removed [noted during home inspection]
  • Arborist evaluated and then trimming done by another company
    • Trimming was done heavily and neighbor complained
  • More trees to be removed, but discussing replanting of other trees in their place.

Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Nothing to report

Board Member at Large: Randy Flynn

• Not present

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Vice President at 7:36pm
 
Next Regular Board Meeting:  October 4th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 7.5.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Jonathan Chapman, Steve Schroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Mike Brumbach
 
Homeowners Present: Dave Blank
 
Guests: None
 
Call to Order:  7:05pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting June 7th, 2022
A motion was made by the president to approve the June 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Dave B – Nothing

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Some real estate inquiries about the HOA, the website resource has helped to field some questions quickly.

 
Vice President: Khristina Powell

• Asked about block party planning. Do we have anyone working on it or official dates?
  • To be posted on the website and facebook to see if there are people who want to help plan
• Asked about new homeowners in the past 2 months and have we done the welcome packages
  • Chapman to follow up on recent purchases with Anjuli

 
Treasurer: John Chapman

• Roughly 67% percent of homeowners have paid dues
• Noticed house on King that has a significant issue with yard maintenance and has already informed property management company
• Noticed that 93rd Ct path has a lot of moss on it and will address
• Will address the path behind houses on 99th / Stevens that is not being mowed by landscaping company
• Will be looking into landscaping cleanup for the house on 98th Ct that the homeowner does not address. Will back bill homeowner as we have in the past.

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removal in green space needs to be done (damaged tree is tied up to another)
  • Crew coming within a few days of the meeting to address
• Architectural requests; House on Stevens and 95th, house painting and tree removal

 
Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Some resolution on the speed on Stevens; county changed signs for curve speed from 35 down to 20 MPH
• Concerns about how much work there is to do for environmental
  • Recommend reaching out via website and emails from survey to get help with cleaning up green spaces

 
Board Member at Large: Randy Flynn

• Nothing to report

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:35pm
 
Next Regular Board Meeting:  Aug 2nd, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 6.7.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Mike Brumbach, Steve Shroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Jonathan Chapman
 
Homeowners Present: Dave Blank, Nathan Lively, Ben Derr
 
Guests: None
 
Call to Order:  7:04pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting May 3rd, 2022
A motion was made by the president to approve the April 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Ben – Had some questions about road speed on Stevens in proximity to the school
  • Steve field this, filled in on recent doings and current discussions; no movement from the county on any changes or speed bumps
• Dave B – Nothing
• Nathan L – Potential new homeowner, just checking out the area

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Some real estate inquiries about the HOA, the website resource has helped to field some questions quickly.

 
Vice President: Khristina Powell

• Nothing to report
• President asked about the homeowners survey and final tally of some questions. Khristina to follow up on that as she had most of it compiled before.

 
Treasurer: John Chapman

• Not present

 
Secretary: Josh Gavrich

• No report this meeting
• Intend to continue on digital records of past minutes/meetings

 
Architectural:  Kevin

• Tree removal in green space needs to be done (damaged tree is tied up to another)
  • Clay’s does not have a “tree climber” right now, so we will have to look at alternatives or have them work out a subcontract
• Architectural requests; Roof repair and Fence repairs – both approved

 
Covenants:  Mike Brumbach

• 2 letters sent to houses on 99th in regards to yard cleanliness
• 1 letter sent to home on 100th to remove a disabled vehicle
  • Already been resolved

 
Safety: Steve Schroeder

• Discussion about safe routes to schools and will be following up with county again expressing concerns again

 
Board Member at Large: Randy Flynn

• Nothing to report
• Discussion about posting pictures of vehicles that run stop signs; is it a potential problem for us?

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Steve asked about new homeowners, if Anjuli is getting the support she needed
  • Neil to follow up with John (not present at the meeting)

 
Adjournment: Meeting adjourned by Neil Gavrich at 7:35pm
 
Next Regular Board Meeting:  Jul 5th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 5.3.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Mike Brumbach, Steve Shroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Jonathan Chapman
 
Homeowners Present: Dave Blank, Kyle Hildebrant
 
Guests: None
 
Call to Order:  7:05pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting April 5th, 2022
A motion was made by the president to approve the April 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Kyle – Just checking in with the HOA board
• Dave B – Noted that the march minutes had not been posted yet
  • Josh to follow up with Thomas when posting up the April minutes

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Dues letters
  • Neil to follow up with John to check progress on the letters
• Flashing stop sign update
  • Going to make some flyers and/or write letters to inform neighbors around the stop signs of the proposal

  
Vice President: Khristina Powell

• Issues with vehicles on the road [stop sign runners, speeding in school zones]
  • Discussion about submitting info online to sheriffs department (mention in the newsletter and online [website/FB])

 
Treasurer: John Chapman

• Not present

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removals approved recently due to damage from storm
  • House with three cherry trees that have health issues
  • Tree removed by the county on King way (came down during storm, blocking road)

 
Covenants:  Mike Brumbach

• Complaints on 93rd Ct regarding parking issue
  • Truck parked on street and limits view when approaching top of Ct.
  • Vehicle moves throughout day (not abandoned) so HOA cannot enforce through any rules
• Complaint on 93rd Ct regarding front / back yard debris
  • Will investigate further

 
Safety: Steve Schroeder

• Discussion about easement issues west of Stevens Way (area was pretty torn up by a homeowner using heavy equipment)
  • Some neighbors frustrated by the inconsiderate actions and lack of cleanup

 
Board Member at Large: Randy Flynn

• Still have issues with receiving emails.
  • Following up with Thomas about the email issue

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:29pm
 
Next Regular Board Meeting:  Jun 7th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
April board meeting
Meeting Minutes – 4.5.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Khristina Powell, Mike Brumbach, Dave Nachand
 
Board Members Absent:  Steve Shroeder, Randy Flynn
 
Homeowners Present: Dave Blank
 
Guests: None
 
Call to Order:  7:02pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting March 1st, 2022
Clarification on minutes regarding a board member speaking with Chuck Zwick
A motion was made by the president to approve the March 2022 meeting minutes (with changes as noted above), all board members present approved.
 
Homeowners Concerns: 

• None from homeowners present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Flashing stop sign update
  • Going to make some flyers and/or write letters to inform neighbors around the stop signs of the proposal
    • County wants to make sure they have homeowner buy in before installing and fielding complaints of flashing lights.
• Block party planning
  • Homeowners who helped plan in years past are not available to support. Looking for homeowner support. To be put in newsletter and on FB page
• Barking dog complaints on 100th Dr
  • Neil to follow up with homeowner

 
Vice President: Khristina Powell

• Update regarding welcome committee
  • Only 1 new homeowner in past 30 days
• Discussion about newsletter items
  • Natural playground area in wood behind King Way
  • Yard waste bins – push to weekend after Mother’s Day

 
Treasurer: John Chapman

• Proposed budget of $110 annual dues, based on financials and the approved reserve study
• Working on getting some asphalt repair quotes
  • Last quotes were rather significant to repair whole paths, but spot repairs were ~60% of cost of full path repave
• Motion to approve the budget with $110 dues for 2022
  • All board members present approved

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removals approved recently due to damage from storm

 
Covenants:  Mike Brumbach

• Letters written in the past month
  • 10807 SE Stacy Ct – rubbish in driveway
  • 10749 SE 99th – yard debris on common path
  • Car reported on 94th for “a long time”
    • Josh went by prior to meeting, no cars parked in street so it’s a non-issue
• 10437 99th requesting to have a POD at their property for “a while” for remodel materials
  • Board needs to know the length of time in place before approving

            
Environmental: Dave Nachand

• Will send out list of yard bin locations
  • Normally set during weekend of Mother’s Day, but pushing to the weekend after

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:52pm
 
Next Regular Board Meeting:  May 3rd, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
  
Notes taken by Josh Gavrich

​Scott Mountain Homeowners Association
March board meeting
Meeting Minutes – 3.1.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Khristina Powell, Randy Flynn
 
Board Members Absent:  Neil Gavrich, Mike Brumbach, Dave Nachand
 
Homeowners Present: Dave Blank, Thomas Spathas
 
Guests: None
 
Call to Order:  7:04pm by Vice President, Khristina Powell
 
Approval of Meeting Minutes: Board Meeting Feb 1st, 2022
A motion was made by Khristina Powell to approve the Feb 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Dave Blank wanted to know if he could receive a copy of the reserve study
  • Not yet approved by the board, but would be available after approval

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Not present

 
Vice President: Khristina Powell

• Discussion about newsletter items
  • Natural playground area in wood behind King Way
    • Minimal change to insurance cost
    • Mention in the newsletter about concept and see what community thinks of the idea
    • Need to check covenants (section 6.1) for compliance; speak with neighbors in the area about the idea.

 
Treasurer: John Chapman

• Reserve study sent to board members for review prior to meeting.
  • John available to answer any questions, but wants to vote on approving the study if possible
• With the newsletter coming up, we should be seeking new board members
• Working on getting together some asphalt repair bids
  • Steve had some from the past that we could review as well.

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Only 1 architectural request recently
  • Homeowner with sick tree that they want to review. Kevin reviewing and likely to approve

Safety:  Steve Schroeder

• Updates regarding safe routes to schools
  • Working with Clack County Trans Engineer
    • Proposal for moving flashing school zone up
    • Working on a grant for sidewalks to be installed                 

Board member: Randy Flynn

• Issues with access to emails continues
  • Thomas worked on a bug recently that should have fixed the issue

 
General Discussion:

• THANK YOU to Michael Brumbach for repairing / rebuilding the wooden bench in the woods between 99th and King
  • Fallen tree had caused catastrophic damage to the original bench
• Chuck Zwick may be interested in joining the board [discussion with Kevin outside of normal meeting]
• Reserve study review / approval
  • Reserve study items reviewed by board members outside of meeting
  • Khristina motioned to approve the study, all board members in favor of approval.

 
Adjournment: Meeting adjourned by Khristina Powell at 8:00pm
 
Next Regular Board Meeting:  April 5th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
 
Notes taken by Josh Gavrich