October board meeting
Meeting Minutes – 10.3.2023
Location: Meeting at Monarch Hotel conference room
Board Members Present: Kevin Quick, Josh Gavrich, John Chapman, Ellyn Jeck
Board Members Absent: Darrell Maxwell, Dave Nachand, Steve Shroeder
Homeowners Present: Dave Blank, Nancy Hall
Guests: None
Call to Order: 7:07pm by President
Moment of Silence for Chuck Zwick
Approval of Meeting Minutes: Board Meeting September 2023
All board members present approved minutes.
Homeowners Concerns:
- None
- Board members voted [via email] to hire Ash Creek [after evaluating three contractors] to conduct cleanup of green spaces.
- President made a motion to approve formally in the meeting. All members present voted in favor.
President: Kevin Quick
- Discussion with Jim and Ron [93rd Ct] about trees/bushes between property lines and other issues from previous meeting
- Trees alongside property lines present on other properties in the HOA
- No major issues with debris in yards [reviewed by numerous board members]
- Talked with Ron about “bins” being left on the front side of the house as an issue
- Talked with homeowner on 98th Ct with the recent house painting [Luau green]
- Approval was given by Chuck previously and homeowner is pleased with how it came out.
- Board to look at developing a “color wheel” for maintaining consistency of colors in the neighborhood
- Nothing to report
- Income statement and reserve study presented
- Financial statements for 2022-2023 fiscal year can be reviewed by homeowners by contacting the Treasurer directly [not posting direct on website].
- ~$5k surplus for year ending 4/30/23 will be utilized to fund the greenspace management project.
- Reserve study plan for the next 5 years expenditures
- Financial update
- ~80% dues paid for ’23-’24 year so far, in line with previous years
- Only a few homes are multiple years in arrears.
- Will look into alternate venues for in person meetings [cost considerations and proximity]
- Not present
- Not present
- Nothing to report
- Ellyn has been instrumental in getting the greenspace project going. Greenspace project starting next week as previously noted.
- Not present
- Not present
- Not present
- Need to communicate the work going on in the green spaces to the community
- Work potentially starting the week of 10/9 [next week from meeting]
- Need to be prepared to communicate chemicals being used as homeowners may request information
- Concern brought up about clearing of paths and the debris being deposited in the center woods or homeowners yards. Need to follow up with maintenance crew/supervision to understand current state.
- Yard waste bin dates need to be posted on the website with approximate locations.
- Newsletter contents:
- Presidents corner
- Board member openings
- Yard waste bins
- Work being done for fuels mitigation
- Obituary for board member who passed
- John to check with their spouse
- Reminder about pets and being a good neighbor [barking dogs, nuisance pets, etc]
Adjournment: Meeting adjourned by President at 8:04pm
Next Regular Board Meeting: November 7th, 2023 7:00PM, to be held in person. Normal meetings to be conducted the first Tuesday of the month, except in July and December when there will be no meeting.
Notes taken by Josh Gavrich