October 2023

Scott Mountain Homeowners Association
October board meeting
Meeting Minutes – 10.3.2023
 
Location:  Meeting at Monarch Hotel conference room 
 
Board Members Present:  Kevin Quick, Josh Gavrich, John Chapman, Ellyn Jeck
Board Members Absent:  Darrell Maxwell, Dave Nachand, Steve Shroeder
Homeowners Present: Dave Blank, Nancy Hall
Guests: None
 
Call to Order:  7:07pm by President
 
Moment of Silence for Chuck Zwick
 
Approval of Meeting Minutes: Board Meeting September 2023
All board members present approved minutes.
Homeowners Concerns: 

• None

Action outside of Sept meeting:

• Board members voted [via email] to hire Ash Creek [after evaluating three contractors] to conduct cleanup of green spaces.
  • President made a motion to approve formally in the meeting. All members present voted in favor.

BOARD OFFICERS/COMMITTEE REPORTS
 
President: Kevin Quick

• Discussion with Jim and Ron [93rd Ct] about trees/bushes between property lines and other issues from previous meeting
  • Trees alongside property lines present on other properties in the HOA
  • No major issues with debris in yards [reviewed by numerous board members]
  • Talked with Ron about “bins” being left on the front side of the house as an issue
• Talked with homeowner on 98th Ct with the recent house painting [Luau green]
  • Approval was given by Chuck previously and homeowner is pleased with how it came out.
  • Board to look at developing a “color wheel” for maintaining consistency of colors in the neighborhood

Vice President: Josh Gavrich

• Nothing to report

Treasurer: John Chapman

• Income statement and reserve study presented
  • Financial statements for 2022-2023 fiscal year can be reviewed by homeowners by contacting the Treasurer directly [not posting direct on website].
  • ~$5k surplus for year ending 4/30/23 will be utilized to fund the greenspace management project.
  • Reserve study plan for the next 5 years expenditures
• Financial update
  • ~80% dues paid for ’23-’24 year so far, in line with previous years
  • Only a few homes are multiple years in arrears.
• Will look into alternate venues for in person meetings [cost considerations and proximity]

Secretary: Darrell Maxwell

• Not present

Architectural:  Chuck Zwick

• Not present

Covenants:  Ellyn Jeck

• Nothing to report
  • Ellyn has been instrumental in getting the greenspace project going. Greenspace project starting next week as previously noted.

Safety: Steve Schroeder

• Not present

Board Member at Large: Randy Flynn

• Not present

Environmental: Dave Nachand

• Not present

General Discussion:

• Need to communicate the work going on in the green spaces to the community
  • Work potentially starting the week of 10/9 [next week from meeting]
  • Need to be prepared to communicate chemicals being used as homeowners may request information
• Concern brought up about clearing of paths and the debris being deposited in the center woods or homeowners yards. Need to follow up with maintenance crew/supervision to understand current state.
• Yard waste bin dates need to be posted on the website with approximate locations.
• Newsletter contents:
  • Presidents corner
  • Board member openings
  • Yard waste bins
  • Work being done for fuels mitigation
  • Obituary for board member who passed
    • John to check with their spouse
• Reminder about pets and being a good neighbor [barking dogs, nuisance pets, etc]

 
Adjournment: Meeting adjourned by President at 8:04pm
 
Next Regular Board Meeting:  November 7th, 2023 7:00PM, to be held in person. Normal meetings to be conducted the first Tuesday of the month, except in July and December when there will be no meeting.
 
Notes taken by Josh Gavrich