November 2018

Scott Mountain Homeowners Association
Meeting Minutes – November 6, 2018
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Khristina Powell, John Chapman, James Allen, Nancy Hall, Josh Gavrich, Jonathan Handsaker, and Natalie Harbaugh.
 
Board Members Absent: Steve Schroeder.
 
Homeowners Present:   Thomas Spathas, David Nachand, James Graham, and Dave Gillman. Thank you for attending!
 
Guests:  None.
 
Call to Order:   7:06pm by President Neil Gavrich.
 
Approval of Meeting Minutes – Board Meeting October 2nd 2018 
The Board members had the meeting minutes available by email. A motion was made by President Neil Gavrich to approve the October 2, 2018 meeting minutes, seconded by James and all board members present approved.
 
Homeowner Concerns; Jim Graham mentioned a few homes that are in potential HOA violation. Also noted Andres appears to be blowing leaves on a home owner’s property instead of disposing of them appropriately. David Nachland mentioned his business in landscaping and offered assistance to John C. in regard to the Andres issues.
 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Asked about the car with expired tags from the last meeting. The Fire Department sent an email to attend a meeting. Neil scheduled the fire department for the January meeting.
  

 
Agenda;

• Approval of October minutes.
  
• Home Owner concerns.
• Others.
• Board Member / Committee reports.
• Air Bnb update from James
  
• Annual meeting.
• Bylaws.
• Resignations / Nominations.
• Eligible for Re-election.

 
Vice-president: Khristina Powell

• Revamped the newsletter! Newsletters were sent out on 10.15.2018.
  
• Khristina will be spearheading the upcoming Christmas/Holiday decoration HOA contest!

 
Treasurer’s Report: John Chapman

• Sent letters to three neighbors that are behind in dues. Two neighbors responded. John will send another warning letter. After the warning all board members agreed to proceed with liens if not made current. John noted past concerns over the last year with Andres Landscaping and is planning on meeting with other landscape companies to get quotes on our current contract.
  

 
Secretary; James Allen

• After contacting the Clackamas County Commissioners office several times, received a letter from planning, directed by the commissioner’s office, that the County is planning meetings next spring in regard to Airbnbs, the County said they would include James in those meetings. After Nancy's report on Eagle Landing meeting and safety concerns within the HOA and school zone board discussion, John C. suggested James pursue talks with the County about the HOA adding speed bumps along Stevens way. James also got legal advice on 5 person care homes as this came into question at the last meeting.       
  

 
Environmental Committee: Natalie Harbaugh

• Ordered dumpsters, asked Clays to remove the problem tree which was done. Natalie is resigning effective after this meeting as they will be moving out of the area for a few years. Thank you to Natalie and Jonothan for all your contributions. We all wish you the very best!
  

 
Covenant Compliance: Jonathan Handsaker

• Jonathan sent a letter about the vehicle concern from the last meeting and received a response from the owner that they would move the vehicle. Nothing more to report.
  

Architectural: Josh Gavrich

• Josh received an email from a Home Owner about neighbors tree limbs over his house. Josh suggested the home owner get legal advice as this issue is clearly between homeowners. Josh noted he received information on 99th and Idelman painted the home without prior approval. Fortunately, the home was painted a brown and looks nice. The boards concern is that the owner didn't get prior approval. A warning letter will be sent to the homeowner.
  

 
Safety:  Steve Schroeder

• Absent.
  

 
Eagle Landing/CPO:  Nancy Hall

• Nancy noted several lights throughout the HOA are staying on. John Chapman said he would contact Stoner Electric. Even with the lights on all the time we still saved 26% on the bill. Also after nearly 4 years of Eagle Landing involvement, Nancy reported;
  
•  Eagle Landing Report:
• Happy Valley Planning Commission Hearing,  Oct  9, 2018
• The developer was seeking approval to condense the development down from 17.7 acres to 10 acres and keep the same 695,000 sqft. The Planning Commission approved this change.   The developer was ambiguous about the final building heights, anywhere from 8-12 stories, possibly higher.  The Planning Commission indicated they would prefer the heights be no higher than 10 stories.  There is no final decision on heights at this point.
  
• There are a few “Conditions of Approval” from the Happy Valley Staff report that are of interest to our neighborhood.
  
• Condition 40:  (Packet page 295)   “That the applicant shall coordinate with Clackamas County and ODOT to determine appropriate conditions and mitigations on roadways under County and ODOT jurisdiction.”
• Condition 47:  (Packet page 296)  “ That the applicant’s trip generation estimate shall be re-evaluated and approved by the City of Happy Valley and Clackamas County DTD prior to issuance of the final Master Plan approval.”
• I think condition 40 gives us leverage to require mitigation should it be necessary.  Condition 47 is great, requiring a re-check on traffic counts.
• Another big item at the Hearing was that a representative from New Hope Church was there and requested that the Church’s future traffic capacity be subtracted from Eagle Landing’s capacity.  At one point, the Church was part of the Eagle Landing project and apparently they have split off and wish to maintain a separate entity.  This change in capacity is major because if Eagle Landing can’t stay below the capacity limits they will be required to perform many traffic mitigations in the area.  The developers are trying hard to avoid doing the traffic mitigations.
  
• Here are the numbers from Condition 46:  
• Original peak AM hour trips:  739           Revised peak AM hour trips:  429
  
• Original peak PM hour trips:  1015         Revised peak PM hour trips:  590
• The next step is the Happy Valley City Council hearing.  This hearing was to be on November 6th, but was postponed until Nov 20, 2018.
  

 
HOA Web Site and Homeowner Participant: Thomas Spathas manages the web site.

• Thomas has given the HOA Website his expertise and time. Added new member to the board emails, etc.
  

 
Homeowner Participant: Dave Gilman.
 
ANNUAL MEETING;
Elections;
Khristina Powell was elected to the board.
Jonathan Handsaker was elected to the board.
David Nachland was elected to the board.
 
GENERAL BUSINESS
 
Adjournment: at 8:37pm by Neil Gavrich.
 
Next Regular Board Meetings:  January 8, 2018 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting. Happy Holidays SMHOA!