March 2023 - DRAFT

​Scott Mountain Homeowners Association
March Board Meeting Minutes
March 7, 2023
Location: Monarch Hotel conference room
Board Members Present: Kevin Quick, Josh Gavrich, John Chapman, Chuck Zwick, Steve Schroeder, Darrell Maxwell
Board Members Absent: Ellyn Jeck, Dave Nachand
Homeowners Present: Nancy Hall, Dave Blank
Guests: Jessica Wyndham
Call to Order: 7:04pm by Kevin Quick, President
Approval of Meeting Minutes: Board Meeting minutes for February 7th were approved by a unanimous vote of the board members present.
Homeowner Topics:

• Jessica Wyndham
  • New sign artwork prototypes presented
  • Selections were narrowed down to a handful of options
    • 3-4 options to be presented for community feedback
  • Volunteered to lead the design and publishing of the SMHOA newsletter
    • Published bi-annually
• Dave Blank
  • Noted that the county storm drain work is ongoing with several completed
• Chuck Zwick
  • Noted that the street sweeper came by on 2/13
  • Landscaping company sprayed some paths on 2/15
  • Landscaping company planned to spray more on March 6 (unconfirmed)

Board Member & Committee Reports:

• Architecture - Chuck Zwick
  • Approved removal of a tree after confirming that it is damaging pathways and creating a safety hazard
  • Noted that a homeowner received approval after the fact for a major fence installation
  • Noted that a homeowner alerted the architecture committee about plans to replace a deck with the same design
  • Reminder:
    • homeowners doing work on the front of a home or areas visible from the street or pathways should obtain approval from the architecture committee before beginning the work
    • Minor projects in the rear of the home or in areas not visible by the street or path do not require official approval; however, it’s recommended that homeowners alert the architecture committee/board as a courtesy
• VP -  Josh Gavrich
  • Light #19 bulb replaced
    • Identified the cause of overheating to be a buildup of insects getting inside the housing
  • Working on transitioning HOA website to a new low-coast host
• Safety – Steve Schroeder
  • No updates
• Secretary/Environmental – Darrell Maxwell
  • No updates
• Treasury – John Chapman
  • Financial update
    • Final income/expenditures report was presented to the audit committee for review (President & VP)
  • Monument Sign
    • Project continues as graphics approval process moves forward
  • Banking update
    • We have one certificate of deposit now and are considering purchasing additional CDs
  • Drain repairs and cleanout
    • Completed cleanout between Derek and Kela Ct.

Adjournment: Meeting adjourned by President at 8:13pm
Next Regular Board Meeting: April 3rd, 2023, 7:00pm to be held in-person at the Monarch Hotel. Normal meetings are conducted on the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Darrell Maxwell