November 2022

Scott Mountain Homeowners Association
November Annual Homeowners meeting
Meeting Minutes – 11.1.2022
 
Location:  Monarch Hotel
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Steve Schroeder, Randy Flynn, Dave Nachand, Khristina Powell
 
Board Members Absent:  Mike Brumbach
 
Homeowners Present: Dave Blank, Chuck Zwick, Dave Gilman, Carol and Jim Graham, Anjuli Chen, James Allen, Jessica Wyndham, Sarah Flynn, Benjamin Dohr, Charlie Irish, Darryl Maxwell, Nancy Hall, Ellyn Jeck, Laura Stewart, Amy Malone
 
Guests: None
 
Call to Order:  7:02pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting October 4th, 2022
Meeting minutes of October voted on. All board members present approved minutes with exception of spelling of treasurers name.
 
Homeowners Concerns / Open Forum: 

• Rainwater drains responsibility
  • Does the landscaping company clear the drains? Frequent enough during wet season?
  • Should homeowners be assisting in the upkeep?
    • Landscaping company does clear drains near paths, but homeowners need to be involved in clearing drains near their property as well.
• Khristina has put in her request to leave the board [2 years remaining on her term]
  • Note that 4 members nominated in board member section below, Josh nominated to take Khristina’s term [2 more years]
• Tree [and sign] damage on 99th and Idleman
  • Damage from vehicle, working with Sheriffs office for more information
    • Kevin working with clay’s tree service to notify driver of potential liability

 
 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

Vice President: Khristina Powell

Treasurer: John Chapman

Secretary: Josh Gavrich

Architectural:  Kevin

Covenants:  Mike Brumbach

Safety: Steve Schroeder

Board Member at Large: Randy Flynn

Environmental: Dave Nachand

General Discussion:

• Private property signs in woods replacement
  • Metal signs quoted at $67/ea with a 2 week lead time
  • Recommended for all entrances
• SMHOA signs [one was wrecked by vehicle]
  • John had quote by FastSigns for ~$3,100/ea to replace with a more weather resistant aluminum sign
    • Concerns about reflectivity of the signs brought up
    • Colors and design to mimic old signs
• Stop signs on 99th drive
  • Signs with motion activation would cost ~$2k-$3k for sign [4 are needed]
    • Amy Malone brought up concern about sign on 99th/100th on the north end
    • Question from homeowners: Does HOA need to pay for the signs?
      • Yes, city would not pay for them
  • Reporting issues to sheriff from more people would get more notice and possible intervention
• Pathway lights flashing
  • Light 19 flashing now
    • Josh to follow up with electrical contractor

 
BOARD MEMBER ELECTIONS

• Neil, Josh and Michael 3 year terms expiring
  • Discussion about board positions, time commitments and process of officer elections in the new year
  • Homeowners present who desired to be potential nominees discussed their background in the neighborhood and why they think they might be a good fit for the board
  • Nominations by Neil
    • Josh, Chuck Zwick and Darryl Maxwell
  • Nomination by Carol Graham
    • Ellyn Jeck
  • Side note, Jessica Wyndham mentioned she could help with putting together newsletters and other graphic design work

 
Adjournment: Meeting adjourned by Vice President at 8:33pm
 
Next Regular Board Meeting:  January 3rd, 2023 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich