Scott Mountain Homeowners Association
November Annual Homeowners meeting
Meeting Minutes – 11.1.2022
 
Location:  Monarch Hotel
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Steve Schroeder, Randy Flynn, Dave Nachand, Khristina Powell
 
Board Members Absent:  Mike Brumbach
 
Homeowners Present: Dave Blank, Chuck Zwick, Dave Gilman, Carol and Jim Graham, Anjuli Chen, James Allen, Jessica Wyndham, Sarah Flynn, Benjamin Dohr, Charlie Irish, Darryl Maxwell, Nancy Hall, Ellyn Jeck, Laura Stewart, Amy Malone
 
Guests: None
 
Call to Order:  7:02pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting October 4th, 2022
Meeting minutes of October voted on. All board members present approved minutes with exception of spelling of treasurers name.
 
Homeowners Concerns / Open Forum: 

• Rainwater drains responsibility
  • Does the landscaping company clear the drains? Frequent enough during wet season?
  • Should homeowners be assisting in the upkeep?
    • Landscaping company does clear drains near paths, but homeowners need to be involved in clearing drains near their property as well.
• Khristina has put in her request to leave the board [2 years remaining on her term]
  • Note that 4 members nominated in board member section below, Josh nominated to take Khristina’s term [2 more years]
• Tree [and sign] damage on 99th and Idleman
  • Damage from vehicle, working with Sheriffs office for more information
    • Kevin working with clay’s tree service to notify driver of potential liability

 
 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

Vice President: Khristina Powell

Treasurer: John Chapman

Secretary: Josh Gavrich

Architectural:  Kevin

Covenants:  Mike Brumbach

Safety: Steve Schroeder

Board Member at Large: Randy Flynn

Environmental: Dave Nachand

General Discussion:

• Private property signs in woods replacement
  • Metal signs quoted at $67/ea with a 2 week lead time
  • Recommended for all entrances
• SMHOA signs [one was wrecked by vehicle]
  • John had quote by FastSigns for ~$3,100/ea to replace with a more weather resistant aluminum sign
    • Concerns about reflectivity of the signs brought up
    • Colors and design to mimic old signs
• Stop signs on 99th drive
  • Signs with motion activation would cost ~$2k-$3k for sign [4 are needed]
    • Amy Malone brought up concern about sign on 99th/100th on the north end
    • Question from homeowners: Does HOA need to pay for the signs?
      • Yes, city would not pay for them
  • Reporting issues to sheriff from more people would get more notice and possible intervention
• Pathway lights flashing
  • Light 19 flashing now
    • Josh to follow up with electrical contractor

 
BOARD MEMBER ELECTIONS

• Neil, Josh and Michael 3 year terms expiring
  • Discussion about board positions, time commitments and process of officer elections in the new year
  • Homeowners present who desired to be potential nominees discussed their background in the neighborhood and why they think they might be a good fit for the board
  • Nominations by Neil
    • Josh, Chuck Zwick and Darryl Maxwell
  • Nomination by Carol Graham
    • Ellyn Jeck
  • Side note, Jessica Wyndham mentioned she could help with putting together newsletters and other graphic design work

 
Adjournment: Meeting adjourned by Vice President at 8:33pm
 
Next Regular Board Meeting:  January 3rd, 2023 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

hnott Mountain Homeowners Association
September board meeting
Meeting Minutes – 10.4.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Kevin Quick, Neil Gavrich, John Chapman, Steve Schroeder
 
Board Members Absent:  Khristina Powell, Dave Nachand, Mike Brumbach, Randy Flynn
 
Homeowners Present: None
 
Guests: None
 
Call to Order:  7:10pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting July 5th, 2022 and September 6th, 2022
Meeting minutes of July and September voted on. All board members present approved minutes.
 
Homeowners Concerns: 

• None present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Agenda for November meeting
  • President introduces board, members and purpose
  • Each member talks about their role
  • Discussion about board openings
• Safety concern on 93rd Ct [dry grass and fires/smoking]
• Person in south woods [with abandoned vehicle] reported
  • Vehicle and person have left area

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Foreclosure/selling of house on King Way
  • Numerous years past due. Will be getting paid for past dues to HOA during sale
• Annual meeting to be held at Monarch hotel on 11/1 @ 7pm [Rm 218]
  • Need to send out info about it [Neil to work on mailer]

 
Secretary: Josh Gavrich

• Nothing to report

 
Architectural:  Kevin

• Tree removal on King Way
  • Pine beetle issue
• Homeowner on 95th with tree issues
  • More trees to be removed, but discussing replanting of other trees in their place.

 
Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Replacing back deck on house [same design]

 
Board Member at Large: Randy Flynn

• Not present

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Private property signs in woods
  • Should see about cost to get more and replace due to more people in the woods and signs aging.

 
Adjournment: Meeting adjourned by Vice President at 7:53pm
 
Next Regular Board Meeting:  November 1st, 2022 7:00PM, to be held in person at Monarch Hotel. Normal meetings at the Fire Station to be conducted the first Tuesday of the month, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
September board meeting
Meeting Minutes – 9.6.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Kevin Quick, Khristina Powell, Jonathan Chapman, Steve Schroeder
 
Board Members Absent:  Neil Gavrich, Dave Nachand, Mike Brumbach, Randy Flynn
 
Homeowners Present: None
 
Guests: None
 
Call to Order:  7:06pm by Vice President, Khristina Powell
 
Approval of Meeting Minutes: Board Meeting July 5th, 2022
Meeting minutes of July meeting not voted on. Board members present had not read minutes prior to meeting.
 
Homeowners Concerns: 

• None present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Not present

 
Vice President: Khristina Powell

• Need for new officers – some have terms expiring soon
  • 3 officers expiring, will send out list to board prior to next meeting to discuss for Oct and Nov meetings
  • John to look for article he wrote a number of years ago about needing new officers and potentially hiring an outside agency to manage the HOA
• Annual meeting for HOA
  • To be held in November, looking for venues for in person [must be in Clack Co according to the bylaws]
    • Eagle landing
    • Clarion hotel – closed until further notice

 
Treasurer: John Chapman

• 1 new homeowner since last meeting
• Paid bill for spring yard waste bins
• 83% of homeowner dues paid
  • 3 households >$500 in dues
    • 2 of 3 have made some payment to the treasurer
• Paid bill for PO box and the HOA corp registration

 
Secretary: Josh Gavrich

• Nothing to report

 
Architectural:  Kevin

• Trailer on King way that was reported
  • Homeowner performing maintenance on trailer and did not think they would have it in the area long
  • Will be moving by the end of the week
  • How long seems reasonable for having a trailer on the street?
    • 1-2 weeks were deemed reasonable time frames, so long as the board is notified ahead of time [a few days to prep for a trip, a few days to clean after]
• Homeowner on 95th with tree issues
  • Some trees impinging on sewer line and needed to be removed [noted during home inspection]
  • Arborist evaluated and then trimming done by another company
    • Trimming was done heavily and neighbor complained
  • More trees to be removed, but discussing replanting of other trees in their place.

Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Nothing to report

Board Member at Large: Randy Flynn

• Not present

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Vice President at 7:36pm
 
Next Regular Board Meeting:  October 4th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 7.5.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Jonathan Chapman, Steve Schroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Mike Brumbach
 
Homeowners Present: Dave Blank
 
Guests: None
 
Call to Order:  7:05pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting June 7th, 2022
A motion was made by the president to approve the June 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Dave B – Nothing

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Some real estate inquiries about the HOA, the website resource has helped to field some questions quickly.

 
Vice President: Khristina Powell

• Asked about block party planning. Do we have anyone working on it or official dates?
  • To be posted on the website and facebook to see if there are people who want to help plan
• Asked about new homeowners in the past 2 months and have we done the welcome packages
  • Chapman to follow up on recent purchases with Anjuli

 
Treasurer: John Chapman

• Roughly 67% percent of homeowners have paid dues
• Noticed house on King that has a significant issue with yard maintenance and has already informed property management company
• Noticed that 93rd Ct path has a lot of moss on it and will address
• Will address the path behind houses on 99th / Stevens that is not being mowed by landscaping company
• Will be looking into landscaping cleanup for the house on 98th Ct that the homeowner does not address. Will back bill homeowner as we have in the past.

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removal in green space needs to be done (damaged tree is tied up to another)
  • Crew coming within a few days of the meeting to address
• Architectural requests; House on Stevens and 95th, house painting and tree removal

 
Covenants:  Mike Brumbach

• Not present

 
Safety: Steve Schroeder

• Some resolution on the speed on Stevens; county changed signs for curve speed from 35 down to 20 MPH
• Concerns about how much work there is to do for environmental
  • Recommend reaching out via website and emails from survey to get help with cleaning up green spaces

 
Board Member at Large: Randy Flynn

• Nothing to report

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:35pm
 
Next Regular Board Meeting:  Aug 2nd, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 6.7.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Mike Brumbach, Steve Shroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Jonathan Chapman
 
Homeowners Present: Dave Blank, Nathan Lively, Ben Derr
 
Guests: None
 
Call to Order:  7:04pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting May 3rd, 2022
A motion was made by the president to approve the April 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Ben – Had some questions about road speed on Stevens in proximity to the school
  • Steve field this, filled in on recent doings and current discussions; no movement from the county on any changes or speed bumps
• Dave B – Nothing
• Nathan L – Potential new homeowner, just checking out the area

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Some real estate inquiries about the HOA, the website resource has helped to field some questions quickly.

 
Vice President: Khristina Powell

• Nothing to report
• President asked about the homeowners survey and final tally of some questions. Khristina to follow up on that as she had most of it compiled before.

 
Treasurer: John Chapman

• Not present

 
Secretary: Josh Gavrich

• No report this meeting
• Intend to continue on digital records of past minutes/meetings

 
Architectural:  Kevin

• Tree removal in green space needs to be done (damaged tree is tied up to another)
  • Clay’s does not have a “tree climber” right now, so we will have to look at alternatives or have them work out a subcontract
• Architectural requests; Roof repair and Fence repairs – both approved

 
Covenants:  Mike Brumbach

• 2 letters sent to houses on 99th in regards to yard cleanliness
• 1 letter sent to home on 100th to remove a disabled vehicle
  • Already been resolved

 
Safety: Steve Schroeder

• Discussion about safe routes to schools and will be following up with county again expressing concerns again

 
Board Member at Large: Randy Flynn

• Nothing to report
• Discussion about posting pictures of vehicles that run stop signs; is it a potential problem for us?

 
Environmental: Dave Nachand

• Not present

 
General Discussion:

• Steve asked about new homeowners, if Anjuli is getting the support she needed
  • Neil to follow up with John (not present at the meeting)

 
Adjournment: Meeting adjourned by Neil Gavrich at 7:35pm
 
Next Regular Board Meeting:  Jul 5th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
May board meeting
Meeting Minutes – 5.3.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Kevin Quick, Khristina Powell, Mike Brumbach, Steve Shroeder, Randy Flynn
 
Board Members Absent:  Dave Nachand, Jonathan Chapman
 
Homeowners Present: Dave Blank, Kyle Hildebrant
 
Guests: None
 
Call to Order:  7:05pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting April 5th, 2022
A motion was made by the president to approve the April 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Kyle – Just checking in with the HOA board
• Dave B – Noted that the march minutes had not been posted yet
  • Josh to follow up with Thomas when posting up the April minutes

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Dues letters
  • Neil to follow up with John to check progress on the letters
• Flashing stop sign update
  • Going to make some flyers and/or write letters to inform neighbors around the stop signs of the proposal

  
Vice President: Khristina Powell

• Issues with vehicles on the road [stop sign runners, speeding in school zones]
  • Discussion about submitting info online to sheriffs department (mention in the newsletter and online [website/FB])

 
Treasurer: John Chapman

• Not present

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removals approved recently due to damage from storm
  • House with three cherry trees that have health issues
  • Tree removed by the county on King way (came down during storm, blocking road)

 
Covenants:  Mike Brumbach

• Complaints on 93rd Ct regarding parking issue
  • Truck parked on street and limits view when approaching top of Ct.
  • Vehicle moves throughout day (not abandoned) so HOA cannot enforce through any rules
• Complaint on 93rd Ct regarding front / back yard debris
  • Will investigate further

 
Safety: Steve Schroeder

• Discussion about easement issues west of Stevens Way (area was pretty torn up by a homeowner using heavy equipment)
  • Some neighbors frustrated by the inconsiderate actions and lack of cleanup

 
Board Member at Large: Randy Flynn

• Still have issues with receiving emails.
  • Following up with Thomas about the email issue

 
Environmental: Dave Nachand

• Not present

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:29pm
 
Next Regular Board Meeting:  Jun 7th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
April board meeting
Meeting Minutes – 4.5.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Khristina Powell, Mike Brumbach, Dave Nachand
 
Board Members Absent:  Steve Shroeder, Randy Flynn
 
Homeowners Present: Dave Blank
 
Guests: None
 
Call to Order:  7:02pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting March 1st, 2022
Clarification on minutes regarding a board member speaking with Chuck Zwick
A motion was made by the president to approve the March 2022 meeting minutes (with changes as noted above), all board members present approved.
 
Homeowners Concerns: 

• None from homeowners present

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Flashing stop sign update
  • Going to make some flyers and/or write letters to inform neighbors around the stop signs of the proposal
    • County wants to make sure they have homeowner buy in before installing and fielding complaints of flashing lights.
• Block party planning
  • Homeowners who helped plan in years past are not available to support. Looking for homeowner support. To be put in newsletter and on FB page
• Barking dog complaints on 100th Dr
  • Neil to follow up with homeowner

 
Vice President: Khristina Powell

• Update regarding welcome committee
  • Only 1 new homeowner in past 30 days
• Discussion about newsletter items
  • Natural playground area in wood behind King Way
  • Yard waste bins – push to weekend after Mother’s Day

 
Treasurer: John Chapman

• Proposed budget of $110 annual dues, based on financials and the approved reserve study
• Working on getting some asphalt repair quotes
  • Last quotes were rather significant to repair whole paths, but spot repairs were ~60% of cost of full path repave
• Motion to approve the budget with $110 dues for 2022
  • All board members present approved

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Tree removals approved recently due to damage from storm

 
Covenants:  Mike Brumbach

• Letters written in the past month
  • 10807 SE Stacy Ct – rubbish in driveway
  • 10749 SE 99th – yard debris on common path
  • Car reported on 94th for “a long time”
    • Josh went by prior to meeting, no cars parked in street so it’s a non-issue
• 10437 99th requesting to have a POD at their property for “a while” for remodel materials
  • Board needs to know the length of time in place before approving

            
Environmental: Dave Nachand

• Will send out list of yard bin locations
  • Normally set during weekend of Mother’s Day, but pushing to the weekend after

 
General Discussion:
 
Adjournment: Meeting adjourned by Neil Gavrich at 7:52pm
 
Next Regular Board Meeting:  May 3rd, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
  
Notes taken by Josh Gavrich

​Scott Mountain Homeowners Association
March board meeting
Meeting Minutes – 3.1.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Khristina Powell, Randy Flynn
 
Board Members Absent:  Neil Gavrich, Mike Brumbach, Dave Nachand
 
Homeowners Present: Dave Blank, Thomas Spathas
 
Guests: None
 
Call to Order:  7:04pm by Vice President, Khristina Powell
 
Approval of Meeting Minutes: Board Meeting Feb 1st, 2022
A motion was made by Khristina Powell to approve the Feb 2022 meeting minutes, all board members present approved.
 
Homeowners Concerns: 

• Dave Blank wanted to know if he could receive a copy of the reserve study
  • Not yet approved by the board, but would be available after approval

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Not present

 
Vice President: Khristina Powell

• Discussion about newsletter items
  • Natural playground area in wood behind King Way
    • Minimal change to insurance cost
    • Mention in the newsletter about concept and see what community thinks of the idea
    • Need to check covenants (section 6.1) for compliance; speak with neighbors in the area about the idea.

 
Treasurer: John Chapman

• Reserve study sent to board members for review prior to meeting.
  • John available to answer any questions, but wants to vote on approving the study if possible
• With the newsletter coming up, we should be seeking new board members
• Working on getting together some asphalt repair bids
  • Steve had some from the past that we could review as well.

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• Only 1 architectural request recently
  • Homeowner with sick tree that they want to review. Kevin reviewing and likely to approve

Safety:  Steve Schroeder

• Updates regarding safe routes to schools
  • Working with Clack County Trans Engineer
    • Proposal for moving flashing school zone up
    • Working on a grant for sidewalks to be installed                 

Board member: Randy Flynn

• Issues with access to emails continues
  • Thomas worked on a bug recently that should have fixed the issue

 
General Discussion:

• THANK YOU to Michael Brumbach for repairing / rebuilding the wooden bench in the woods between 99th and King
  • Fallen tree had caused catastrophic damage to the original bench
• Chuck Zwick may be interested in joining the board [discussion with Kevin outside of normal meeting]
• Reserve study review / approval
  • Reserve study items reviewed by board members outside of meeting
  • Khristina motioned to approve the study, all board members in favor of approval.

 
Adjournment: Meeting adjourned by Khristina Powell at 8:00pm
 
Next Regular Board Meeting:  April 5th, 2022 7:00PM, likely to be held virtually due to Covid-19 restrictions at normal meeting location. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
 
Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
February board meeting
Meeting Minutes – 2.1.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Khristina Powell, Mike Brumbach, Dave Nachand, Randy Flynn
 
Board Members Absent: 
 
Homeowners Present: Ben Derr, Dave Gilman, Dave Blank
 
Guests: None
 
Call to Order:  7:06pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting Jan 4th, 2022
A motion was made by Neil Gavrich to approve the Jan 2022 meeting minutes, all board members approved.
 
Homeowners Concerns: 

• Ben Derr wondering about update regarding road on Stevens
  • Speed limit radar signs, we are on the list (but 18 month waiting period)
  • Steve is following up regarding safe routes to schools; follow up with County personnel
  • Flashing stop signs – Neil following up about potential install
  • Khristina will be including details in the newsletter about managing ourselves (as it is potentially folks in the neighborhood speeding and running stop signs)
• Dave Gilman brought up concerns about trees in green space that had recently fallen
  • Some of the trees had already been addressed, but some of concern to be brought up to Neil and Dave to see about addressing with a vendor
• Dave Blank had a few concerns about OR state rules not being followed
  • Regarding minutes/agenda to be published before meeting IAW 94.650 section 7c – verbiage says “as needed to participate” in regards to voting. Only applicable at the annual meeting
  • Annual meeting quorum requirements – do not meet them (and have not for decades according to review) – caveat in OR law (94.655) says that the voting members present can elect to proceed with meeting without meeting quorum numbers.
  • Balance information being included on the meeting minutes – from June 2020-Oct 2021 no balance info included. Last included in Feb 2020 (last in person meeting). Dave is looking for a quarterly or annual publishing of funds.
  • Dave requested to know when definition of “professional sign” was adopted – based on over 10 years of board actions and/or inaction (precedent)

 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Nothing else to note (other than addressed above)

 
Vice President: Khristina Powell

• Discussion about homeowner engagement (improving)
  • Potential idea for discount on homeowners dues for attending meetings
  • Idea of having a natural play area installed in the woods between King and Stevens
    • Budget or insurance concerns?
    • Is it worth the install given proximity to school playground

 
Treasurer: John Chapman

• Reserve study sent to board members for review prior to meeting.
• Sent financial data to our insurance agent

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• No architectural requests recently
• Tree fell in central woods and damaged the wooden bench
  • Board members voted on repair, $250 budget approved for Mike B to repair

 
Safety:  Steve Schroeder

• Concerns about the amount of projects we need to undertake as a volunteer board
  • Agenda item for March meeting, to list out and prioritize projects
  • April meeting to plan out projects
  • May meeting to align budget with projects
    • Budget allows for dues to reflect funds needed for projects

Board member: Randy Flynn

• Issues with access to emails – not all coming through (to resolve with Neil and Thomas)
• Tree in central woods – rounds cut up
  • Homeowner (Kevin) has been splitting some rounds and will continue to work on it. Large trunk left in woods to break down
• HOA property encroachment near Champagne Ln
• Possibility of stimulus money for any of our projects
  • Money available for a “chipper” for forest clearing projects, but wood chips not recommended as they are just fuel during wildfire season (per Clackamas Fire District reps)

Adjournment: Meeting adjourned by Neil Gavrich at 8:00pm
 
Next Regular Board Meeting:  March 1st, 2022 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Notes taken by Josh Gavrich

Scott Mountain Homeowners Association
October board meeting and Annual homeowners meeting
Meeting Minutes – 1.4.2022
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Khristina Powell
 
Board Members Absent:  Randy Flynn, David Nachand, Mike Brumbach
 
Homeowners Present: Kevin Azorr, Anjuli Chen
 
Guests: None
 
Call to Order:  7:20pm by President, Neil Gavrich
 
Approval of Meeting Minutes: Board Meeting Nov 2nd, 2021
A motion was made by Neil Gavrich to approve the Nov 2021 meeting minutes, all board members approved.
 
Survey Results discussion:

• 49 paper surveys came back and 23 online
• Priorities as seen by homeowners: increased safety/security, better maintenance of common areas, be stricter for covenant violations
• Suggestions: Numerous written in ideas, Khristina to compile all so we can assess
  • Possibility to hire a security firm, Neil to look into old quote

 
Homeowners Concerns: 

• New homeowner welcome packages
  • Anjuli wants to be involved and help, but needs info from John on new owners
  • Suggestion to have a card, a bundt cake and handout about closest stores and resources
  • Budget proposed for $400 to make welcome packages; approved by board members present
• Clackamas County Public Info Officer (Vanessa spoke with) recommended to reach out to neighborhood watch liaison for additional resources.

 
Board Nominations:

• Nominations for president: Neil and Khristina
• Nomination for VP: Khristina
• Nomination for Treasurer: John Chapman
• Nomination for Secretary: Josh
  • All board members present voted, board members to retain current roles

 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Board nominations
• Safety concerns on neighborhood streets

 
Vice President: Khristina Powell

• Discussion about survey results
  • Will continue working on data consolidation
• Gift cards for “holiday lights” winners
  • 6 qty for $50 a piece
  • John to pickup up and work with Khristina to get to homeowners

 
Treasurer: John Chapman

• Working on a reserve study and to be ready to present around the February meeting

 
Secretary: Josh Gavrich

• No report this meeting

 
Architectural:  Kevin

• No report this meeting

 
Safety:  Steve Schroeder

• Working with Vanessa to discuss with county about road safety in the area.
  • Steve to follow up about safe routes to schools along Stevens Way (pushing school zone further back)
  • Possibility of flashing stop signs on 99th
  • Setting up radar sign on 99th (18 month wait list)
    • Neil to make sure we are on the list and keep working on other issues

 
Adjournment: Meeting adjourned by Neil Gavrich at 8:27pm
 
Next Regular Board Meeting:  February 1st, 2022 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.
 
Notes taken by Josh Gavrich