Scott Mountain Homeowners Association
Meeting Minutes – 7.6.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, , Jonathan Chapman, , Kevin Quick, Steve Schroeder, Mike Brumbach
Board Members Absent:  Josh Gavrich, Khristina Powell, Thomas Spathas, David Nachand
Homeowners Present: None
Guests: None

Call to Order:  7:03pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting June 1st, 2021

• A motion was made by Neil Gavrich to approve the June 2021 meeting minutes, all board members present approved.

Homeowners Concerns:

• None

BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Recent call from house on 93rd, Two houses (one on 93rd, one on Stevens Dr.) to be looked at for potential yard maintenance letters. Neil to investigate and report to the board.
• Van was stolen on Stevens Ct. Info posted to HOA Facebook page and emailed to board members for awareness.
• Realtor reached out with compliments on usefulness of HOA website and realtor info packet.
• Neil asked the Fire department about community room use for September meeting.

 
Vice President: Khristina Powell
Not Present.
 
Treasurer: John Chapman

• Dues payments are tracking with prior years receipts. Two houses which were 2+ years behind recently brought their balance current,
• John to research vendors for green space fuels reduction.
• John to send letter to house on 96th with election sign reminding them of covenants and asking sign to be removed.

Secretary: Josh Gavrich
Absent. Josh provided minutes of June board meeting for review via email ahead of meeting

Architectural:  Kevin

• 3 Tree removal requests, 1 approved, 2 pending follow-up info from home owners
• 4 repainting requests, all approved

Safety:  Steve Schroeder

• Fire inspection report looks good and all present agreed it was accurate to the visit with fire department. Contacted Tony Pranger, from prior Elkhorn report work, no availability to quote effort until fall. Contacted state forest service for referrals, awaiting feedback. John to assist looking for vendors.

Covenants: Mike Brumbach

• No major actions recently. Will contact house on 100th about dead fir tree again.

           
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present
 
Next Regular Board Meeting:  September 7th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 6.1.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Khristina Powell
Board Members Absent:  Thomas Spathas, David Nachand, Mike Brumbach,
Homeowners Present: Chuck Zwick, Chris Duffin
Guests: None

Call to Order:  7:01pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting May 4th, 2021

• A motion was made by Neil Gavrich to approve the May 2021 meeting minutes (with previously emailed corrections); all board members present approved.

Homeowners Concerns:

• Chris: Large improvement / Remodel (plans submitted early May to the board). Discussion about vehicle lift being installed in lower garage portion (to be used for personal use, not commercial). Discussion about timeline of construction. Chris hoping to finish this year, but still waiting on permits to begin moving forward on parts of the project. Board approved tentative design. Will continue to keep in touch with Architecture chair during process
• Chuck: Issues with lights being damaged - video sent to board of one instance of person walking through his property. Wanting to install a black chain link fence to keep people out of his yard. Board approved install of fence

 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Not enough time to report

 
Vice President: Khristina Powell

• Not enough time to report

 
Treasurer: John Chapman

• Roughly $19k in dues paid so far (better than previous years)

 
Secretary: Josh Gavrich

• Path lights to be replaced this week (Josh to follow up and make sure)

 
Architectural: Kevin
Multiple requests since past meeting:

• 7 cherry trees requested to be removed on house on 99th. Homeowner does intend to replace “some” trees, but wants to remove “non-native” ones

 
Safety:  Steve Schroeder

• Meeting with Fire Department about green spaces. Fire department assessment is that our green spaces are predominantly well positioned if a fire exists in the area. Tree limbs <10 ft from ground should be removed. Cleanup of ground cover looks good, but picking up broken branches and leaves would help to suppress fires. Ferns (which we are abundant with) are great due to fire resistant nature. Worst area is SW end of east woods (very overgrown). Steve to look into some companies for helping us clear out the area (limbs, ground cover, etc). Steve to write up a blurb to communicate on the website and facebook about the fire department assessment.
• Discussion about a flashing stop sign. Neil to do some more research and find ones that Happy Valley uses so we can match those.

 
Covenants:

• Not present

           
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm
 
Next Regular Board Meeting:  July 6th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 5.4.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Kevin Quick, Steve Schroeder, Mike Brumbach

Board Members Absent:  Thomas Spathas, David Nachand, Khristina Powell

Homeowners Present: Dr Karnell McConnell-Black

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting April 6th, 2021
A motion was made by Neil Gavrich to approve the April 2021 meeting minutes; all board members present approved.

Homeowners Concerns:
 
BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Tree cutting on 99th. John received follow up regarding trees from the tree service (not an arborist). Trees were described as 2 of 3 being dead. A neighbor also followed up with John, expressing concern regarding the trees. No fine will be imposed based on this, but John will follow up with the homeowner about reasons that approval needs to be obtained ahead of time.
• House on 96th with pitch issue. Arborist is assisting so homeowner is not removing, but will trim to keep tree alive and healthy
• Dead deer in the woods - actually on Emmert property off the end of 102nd - Emmert has been contacted twice and should be removing.
• Yard waste bins - Mostly fine, exception on 93rd Ct. David will follow up with Waste Management about the mixup.

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Invoices going out this week.
• Reported we have 3 houses in foreclosure in the HOA

 
Secretary: Josh Gavrich

• Josh to follow up with the electrician on the flashing light at King and 98th (only one at this time). Electrician reported not having lights due to lead time.
• Josh to follow up regarding the life of bulbs and if we have the wrong bulb for the application. Did not receive spec sheets from electrician.

 
Architectural: Kevin

• Multiple requests since past meeting:
• Some approval were for simple projects - exterior lighting, painting, retaining wall installation.
• House on Gia Ct approved for tree removals
• 7 cherry trees requested to be removed on house on 99th - Kevin to follow up.

 
Safety:  Steve Schroeder

• Discussion about a flashing stop sign (we had researched before, John to look into it again). People driving fast and not stopping all along 99th. Increased traffic with school in hybrid. Neil to do some research and find ones that have motion sensors so they are not flashing constantly.
• Contacted the fire department about looking at the green space in the future to assess fire hazards in the area.

 
Covenants: Mike Brumbach

• House on Stevens Ct - trash on outside of house - following up
• 2 houses on 100th Dr - dead trees on property
• New signs - quotes from Fast Signs sent out previously
• Will follow up with other vendors to see about alternate designs. One vendor did not provide quote at this time.
• House with chicken coop on Stacey Ct - Mike to follow up

           
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 8:00pm
 
Next Regular Board Meeting:  June 1st, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 4.6.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Kevin Quick, Steve Schroeder

Board Members Absent:  Thomas Spathas, David Nachand, Mike Brumbach, Greg Giuliano

Homeowners Present: Vitzah Santilli

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting March 2nd, 2021

• A motion was made by Neil Gavrich to approve the March 2021 meeting minutes, with correction to attendees; all board members present approved.

Homeowners Concerns:

• Vitzah wanted to know about recommendations for tree removal services. Still has one tree on property that needs to be removed, but previous company would not take care of it.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Tree cutting on 100th Dr. - Letter from homeowner and tree service regarding health of trees and needing to remove. Approval from the board after the cutting down.
• Tree cutting on 99th - No follow up from the arborist or homeowner yet. Potential to measure and fine for infractions. John to follow up on both
• Topic from last meeting, new HOA signs. Neil to look into vendors and follow up with Michael on quotes.

 
Vice President: Khristina Powell

• Newsletter draft being put together weekend after meeting. Just needs to verify dates regarding the yard waste bins (David to provide).

 
Treasurer: John Chapman

• John will prep invoices and they will be ready before the next meeting (since the dues will be printed in the newsletter). 
  
• John will get stamps to Khristina for the newsletter, to provide to copy vendor.

 
Secretary: Josh Gavrich

• Josh to follow up with the electrician on the flashing light at King and 98th (only one at this time).
• Josh to follow up regarding the life of bulbs and if we have the wrong bulb for the application.

 
Architectural: Greg and Kevin

• Update regarding trees in the east woods
• Work conducted by Clay’s Tree Service
• Working on a document for a color “palette” so we can easily reference colors and exterior look of houses in the neighborhood for approvals when people present changes.
• Discussion about a list of “tree vendors” for people to contact for work on trees (recommendation, not requirement)
• Two tree removal requests came in before meeting. Greg and/or Kevin to follow up
  • King Way - owner says it is impacting driveway
    
  • 96th - Need to get more info from homeowner

 
Safety:  Steve Schroeder

• Discussion about a flashing stop sign (we had researched before, John to look into it again). People driving fast and not stopping all along 99th. Increased traffic with school in hybrid.

 
Covenants: Mike Brumbach

• Not present

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 8:00pm
 
Next Regular Board Meeting:  May 4th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 3.2.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick, Steve Schroeder

Board Members Absent:  Thomas Spathas, David Nachand

Homeowners Present: Dave Gilman

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting February 2nd, 2021
A motion was made by Neil Gavrich to approve the February 2021 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns:
Housing development update, between Hillcrest and Causey

• Approx 3:1 housing units compared to our development
• Intend to install speed bumps to slow down traffic
• Parking limitations do not seem to be a concern to the developers

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Tree cutting on 100th Dr. Kevin followed up with homeowner, no report from arborist yet. Potential to measure and fine for infractions
• Tree cutting on 99th (reported just before meeting). No follow up from the arborist or homeowner yet. Potential to measure and fine for infractions
• John and Mike to follow up on both
• Side note about availability and cost for arborists, can be lengthy and costly for homeowners. May need to evaluate based on site survey in cases of trees causing damage or otherwise, to remove without arborist reports.
• Roof replacement on 100th Dr. Board not informed ahead of time, but may be due to recent ice storm issues
• Roof replacement on King Way. Board not informed ahead of time, but seems to be right after storm.  Josh to follow up
• Yard waste bins, need to pull them in earlier due to tree debris from ice storm. Need to vote on the budget in order to publish in the newsletter prior to invoicing

 
Vice President: Khristina Powell

• Newsletter reminder as it is coming up soon
• Looking for quick bio of the board members so people can get to know them better, build community more.

 
Treasurer: John Chapman

• Discussion regarding the forecasts for next year expenses. Plan presented to with reduce dues to $100 or keep them at $110 per year (pay for future projects)
• Motion made to approve budget with annual dues at $110 per year. All board members present voted in favor.

 
Secretary: Josh Gavrich

• Lighting issues from last meeting were addressed with Stoner Electric. New light is flashing now. Stoner is working with the manufacturer to look at what is causing lighting issues / short life. Potential that the lamps may be too close to the base and overheating, but did not provide the “gap” that the lights need.

 
Architectural: Greg and Kevin

• Update regarding trees in the east woods. Contacted Clay’s Tree Service; booked out a few weeks due to storm cleanup. 3 trees to remove (and half of one that needs dealt with) up towards Champagne Lane (concern from homeowner). All board members present voted in favor of booking tree service and cleaning up the 3 + ½ tree.

 
Safety:  Steve Schroeder
Not present
 
Covenants: Mike Brumbach

• Follow up regarding HOA signs (current wooden ones on 92nd and 99th). Quote from FastSigns came back at $700 for signs and $600 for install. Still waiting on a quote from Ramsay signs. Discuss at the next meeting and look at the budget for replacement.

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  April 6th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 2.2.2021
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick

Board Members Absent:  Thomas Spathas, Steve Schroeder, David Nachand

Homeowners Present: Dave Gilman

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting January 5th, 2021
A motion was made by Neil Gavrich to approve the January 2021 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns:
No homeowners concerns
Dave Gilman spoke about Sunnyside CPO [updates]:

• Clackamas Regional Mobility Project – to be completed by Fall 2021
• Clackamas police report outs
• North Clackamas Parks and Rec – Looking for board members for our area soon

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Political signs in the neighborhood all seem to have been removed.
• Burned out lights on paths – follow up regarding light #20 and #13
• Josh to work with Stoner, awaiting supply of lights and Stoner to inspect with manufacturer.
• Tree cutting on 99th (reported just before meeting)
• John to follow up regarding arborist report for removal – not previously sent as they had agreed to.

 
Vice President: Khristina Powell

• Newsletter reminder as it is coming up soon
• Looking for quick bio of the board members so people can get to know them better, build community more.
• New signs for HOA
  
  •  Meeting signs and holiday sign
    
  • Khristina to get a quote from Fast Signs (to include the upgraded stakes)

 
Treasurer: John Chapman

• John noted that there has not been a bill from Waste Management for the fall debris dumpsters. He will be following up to make sure we are not delinquent and have no issue getting dumpsters in the spring.

 
Secretary: Josh Gavrich

• Nothing to report (based on time)

 
Architectural: Greg and Kevin

• Kevin looked into trees around the green spaces that should be removed (close to a neighboring house). He also noted one tree touching a power line during his walkthrough.
• John C to follow up with contact about the tree removal.

 
Safety:  Steve Schroeder
Not present
 
Covenants: Mike Brumbach

• Mike to get a quote for producing new entrance signs for the HOA. Despite recently being painted, they are 40+ years old and are needing more work.

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  March 2nd, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 1.5.2021
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick

Board Members Absent:  Thomas Spathas

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Nov 3rd, 2020
A motion was made by Neil Gavrich to approve the November 2020 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns: No homeowners present

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Wrecked car in driveway on Derek Ct, follow up from previous meetings. Car removed shortly after letter to owners.
• Fence erected on 99th and King
• Dennis was going to look into and approve prior to finishing his tenure. Fence appears to be in compliance so we will assume Dennis approved design
• Burned out lights on paths – see comments under Safety
• Tree cutting on 99th (reported just before meeting). John going to follow up tomorrow

 
Vice President: Khristina Powell

• Holiday lights contest. Gift cards purchased and delivered. Signs posted at households
• Neil mentioned that we should look at getting new signs for next year based on wear

 
Treasurer: John Chapman

• Noted a semi truck being parked on 100th, has been removed, but potential future concern based on street being blocked

 
Secretary: Josh Gavrich

• Nothing to report (based on time for elections and board positions)

 
Architectural: Position open

• Nothing to report (based on time for elections and board positions)

 
Safety:  Steve Schroeder

• Some lights replaced that were flashing, light #11 and #12. But now light #9 and #17 are flashing. Josh to follow up with Stoner Electric.

 
Covenants: Mike Brumbach (filling in)

• Nothing to report (based on time for elections and board positions)

 
Board Assignments

• New board members from last meeting; Kevin Quick and Greg Giuliano
• Officers positions need to be renewed, need to fill Architectural and Covenants position
• Current president nominated officers in the following positions:

                President – Neil Gavrich
                Vice President – Khristina Powell
                Treasurer – John Chapman
                Secretary – Josh Gavrich

• All nominations seconded. All members present voted in favor.
• Architectural position nominated to be filled by Kevin and Greg. Nomination seconded; all members present voted in favor.
• Covenants position nominated to be filled by Mike. Nomination seconded; all members present voted in favor.

                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  February 2nd, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 11.3.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand

Board Members Absent:  Thomas Spathas, Khristina Powell, Dennis Shaffer, Mike Brumbach

Homeowners Present: Kevin Quick

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Oct 6th, 2020
A motion was made by Neil Gavrich to approve the October 2020 meeting minutes, all board members present approved.

Homeowners Concerns:
 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• House on 99th, cut down trees – Was it approved?
• Issues with the email system to the architect email. Approval was given once emails were received. Tree was growing into deck, deck also being replaced.
• Board elections – Still down one board member currently. 3 regular board positions opening up. Will discuss elections at the end of the meeting.

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Still on track for most households to pay dues on time. We have typically seen 9-11 households not pay on time, but then usually pay back next year when they see a second billing.

 
Secretary: Josh Gavrich

• Nothing to report.

  
Architectural: Dennis Shaffer

• Not present

 
Safety:  Steve Schroeder

• Light number 12 is not working properly, strobing. Josh to work with electrician (Parkin) regarding the light.

 
Board Elections
3 seats expiring (John C, Dennis S, Steve S)
1 seat open currently, with a 1-year term
Dennis spoke with his neighbor, Greg, about joining the board and he said he was interested but could not make the meeting. Kevin (homeowner attending) said he was interested in helping out
 
​               Recommendations/Nominations presented by the President:

1. Nominate Greg to the board (pending discussion with Neil after meeting)
2. Nominate John C [and waive term limits per CC&Rs]
3. Nominate Steve S for second term
4. Nominate Kevin Quick for first term

All nominations [and waiver of CC&Rs] seconded. All nominations [and waiver of CC&Rs] approved by all board members present.
                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  January 5th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 10.6.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Jonathan Chapman, Mike Brumbach

Board Members Absent:  David Nachand, Thomas Spathas, Khristina Powell

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Sep 1st, 2020,
A motion was made by Neil Gavrich to approve the September 2020 meeting minutes, with one minor modification, all board members present approved.

Homeowners Concerns:

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• 100th Dr – Dead tree in front of house (reported) – Discussion about follow up with homeowner given recent wildfire dangers
• 100th Dt – Dead tree and fridge outside – Fridge removed. Regarding tree, follow up with homeowner and recommend Clay’s Tree service for assistance
• Ideas for newsletter
• Board elections – Still down one board member currently. Will look at which positions are up for re-election this year.
•  John C reminded that the newsletters need to be stamped from FedEx so they can be sent out immediately after.
• Socially responsible Halloween events for the neighborhood to partake in
• Dennis recommended a reminder about getting flu shots

Vice President: Khristina Powell - Not present

Treasurer: John Chapman

• Roughly 87% of households paid dues so far.

Secretary: Josh Gavrich

• Nothing to report.

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about fire danger in the green spaces.
• Recommended seeing if the fire department could help evaluate
• Look at contract from ~2012 about the upkeep of the spaces. Also, contact for assistance.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation).
​
Next Regular Board Meeting:  November 3rd, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 9.1.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Khristina Powell, Jonathan Chapman

Board Members Absent:  David Nachand, Mike Brumbach, Thomas Spathas

Homeowners Present: Jessica and Marlon Gonzales

Guests: Eli Elder (representing the Reyes household)

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting July 7th, 2020
A motion was made by Neil Gavrich to approve the July 2020 meeting minutes, all board members present approved.

Homeowners Concerns:

• Eli (architect) presented changes to the project for the Reyes house (93rd Ct).
  • Master bedroom addition above the garage
    
  • Raise roof to 23 ft height to accommodate
  • Concrete deck off back of the house
    
  • Deck on the roof (above master addition)
  • Glass guardrails
  • Construction to begin likely next year

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Regarding the reported covenants violations on 100th Dr. Mike will send a letter outlining actions for the homeowners.
• Reports of racoons in the neighborhood, being fed by someone. Recommended that we put something in the newsletter to not feed the wildlife as it becomes a nuisance for the whole neighborhood.
• Regarding the bees issue that had come up via email, Neil to reach out and see if the member had a resolution at all working with the county.
• Regarding East woods trail maintenance – intend to have Maximo quote work that needs to be done and a few items that the board can work on as well (brush trimming and removing dead trees).

Vice President: Khristina Powell

• Regarding the fall newsletter, needing folks to start preparing for articles.

Treasurer: John Chapman

• Discussion about back dues for annual assessment fees. Sent letter to applicable homeowners about potential of fines.
• Discussion about dead tree removal on 100th Dr. Recommend letter be sent requiring prompt removal and notifying homeowner of potential liability.

Secretary: Josh Gavrich

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about dead tree removal on 98th Ct he had seen recently.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

​Next Regular Board Meeting:  October 6th, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.