Scott Mountain Homeowners Association
Meeting Minutes – 1.5.2021
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick

Board Members Absent:  Thomas Spathas

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Nov 3rd, 2020
A motion was made by Neil Gavrich to approve the November 2020 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns: No homeowners present

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Wrecked car in driveway on Derek Ct, follow up from previous meetings. Car removed shortly after letter to owners.
• Fence erected on 99th and King
• Dennis was going to look into and approve prior to finishing his tenure. Fence appears to be in compliance so we will assume Dennis approved design
• Burned out lights on paths – see comments under Safety
• Tree cutting on 99th (reported just before meeting). John going to follow up tomorrow

 
Vice President: Khristina Powell

• Holiday lights contest. Gift cards purchased and delivered. Signs posted at households
• Neil mentioned that we should look at getting new signs for next year based on wear

 
Treasurer: John Chapman

• Noted a semi truck being parked on 100th, has been removed, but potential future concern based on street being blocked

 
Secretary: Josh Gavrich

• Nothing to report (based on time for elections and board positions)

 
Architectural: Position open

• Nothing to report (based on time for elections and board positions)

 
Safety:  Steve Schroeder

• Some lights replaced that were flashing, light #11 and #12. But now light #9 and #17 are flashing. Josh to follow up with Stoner Electric.

 
Covenants: Mike Brumbach (filling in)

• Nothing to report (based on time for elections and board positions)

 
Board Assignments

• New board members from last meeting; Kevin Quick and Greg Giuliano
• Officers positions need to be renewed, need to fill Architectural and Covenants position
• Current president nominated officers in the following positions:

                President – Neil Gavrich
                Vice President – Khristina Powell
                Treasurer – John Chapman
                Secretary – Josh Gavrich

• All nominations seconded. All members present voted in favor.
• Architectural position nominated to be filled by Kevin and Greg. Nomination seconded; all members present voted in favor.
• Covenants position nominated to be filled by Mike. Nomination seconded; all members present voted in favor.

                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  February 2nd, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 11.3.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand

Board Members Absent:  Thomas Spathas, Khristina Powell, Dennis Shaffer, Mike Brumbach

Homeowners Present: Kevin Quick

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Oct 6th, 2020
A motion was made by Neil Gavrich to approve the October 2020 meeting minutes, all board members present approved.

Homeowners Concerns:
 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• House on 99th, cut down trees – Was it approved?
• Issues with the email system to the architect email. Approval was given once emails were received. Tree was growing into deck, deck also being replaced.
• Board elections – Still down one board member currently. 3 regular board positions opening up. Will discuss elections at the end of the meeting.

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Still on track for most households to pay dues on time. We have typically seen 9-11 households not pay on time, but then usually pay back next year when they see a second billing.

 
Secretary: Josh Gavrich

• Nothing to report.

  
Architectural: Dennis Shaffer

• Not present

 
Safety:  Steve Schroeder

• Light number 12 is not working properly, strobing. Josh to work with electrician (Parkin) regarding the light.

 
Board Elections
3 seats expiring (John C, Dennis S, Steve S)
1 seat open currently, with a 1-year term
Dennis spoke with his neighbor, Greg, about joining the board and he said he was interested but could not make the meeting. Kevin (homeowner attending) said he was interested in helping out
 
​               Recommendations/Nominations presented by the President:

1. Nominate Greg to the board (pending discussion with Neil after meeting)
2. Nominate John C [and waive term limits per CC&Rs]
3. Nominate Steve S for second term
4. Nominate Kevin Quick for first term

All nominations [and waiver of CC&Rs] seconded. All nominations [and waiver of CC&Rs] approved by all board members present.
                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  January 5th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 10.6.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Jonathan Chapman, Mike Brumbach

Board Members Absent:  David Nachand, Thomas Spathas, Khristina Powell

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Sep 1st, 2020,
A motion was made by Neil Gavrich to approve the September 2020 meeting minutes, with one minor modification, all board members present approved.

Homeowners Concerns:

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• 100th Dr – Dead tree in front of house (reported) – Discussion about follow up with homeowner given recent wildfire dangers
• 100th Dt – Dead tree and fridge outside – Fridge removed. Regarding tree, follow up with homeowner and recommend Clay’s Tree service for assistance
• Ideas for newsletter
• Board elections – Still down one board member currently. Will look at which positions are up for re-election this year.
•  John C reminded that the newsletters need to be stamped from FedEx so they can be sent out immediately after.
• Socially responsible Halloween events for the neighborhood to partake in
• Dennis recommended a reminder about getting flu shots

Vice President: Khristina Powell - Not present

Treasurer: John Chapman

• Roughly 87% of households paid dues so far.

Secretary: Josh Gavrich

• Nothing to report.

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about fire danger in the green spaces.
• Recommended seeing if the fire department could help evaluate
• Look at contract from ~2012 about the upkeep of the spaces. Also, contact for assistance.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation).
​
Next Regular Board Meeting:  November 3rd, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 9.1.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Khristina Powell, Jonathan Chapman

Board Members Absent:  David Nachand, Mike Brumbach, Thomas Spathas

Homeowners Present: Jessica and Marlon Gonzales

Guests: Eli Elder (representing the Reyes household)

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting July 7th, 2020
A motion was made by Neil Gavrich to approve the July 2020 meeting minutes, all board members present approved.

Homeowners Concerns:

• Eli (architect) presented changes to the project for the Reyes house (93rd Ct).
  • Master bedroom addition above the garage
    
  • Raise roof to 23 ft height to accommodate
  • Concrete deck off back of the house
    
  • Deck on the roof (above master addition)
  • Glass guardrails
  • Construction to begin likely next year

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Regarding the reported covenants violations on 100th Dr. Mike will send a letter outlining actions for the homeowners.
• Reports of racoons in the neighborhood, being fed by someone. Recommended that we put something in the newsletter to not feed the wildlife as it becomes a nuisance for the whole neighborhood.
• Regarding the bees issue that had come up via email, Neil to reach out and see if the member had a resolution at all working with the county.
• Regarding East woods trail maintenance – intend to have Maximo quote work that needs to be done and a few items that the board can work on as well (brush trimming and removing dead trees).

Vice President: Khristina Powell

• Regarding the fall newsletter, needing folks to start preparing for articles.

Treasurer: John Chapman

• Discussion about back dues for annual assessment fees. Sent letter to applicable homeowners about potential of fines.
• Discussion about dead tree removal on 100th Dr. Recommend letter be sent requiring prompt removal and notifying homeowner of potential liability.

Secretary: Josh Gavrich

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about dead tree removal on 98th Ct he had seen recently.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

​Next Regular Board Meeting:  October 6th, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 7.7.2020
 
Location:  Virtual meeting

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, Khristina Powell, Thomas Spathas

Board Members Absent:  Jonathan H, Jonathan Chapman, David Nachand

Homeowners Present:

Guests: None.

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting June 2nd, 2020

• A motion was made by Neil Gavrich to approve the June 2020 meeting minutes, all board members present approved.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Discussion about the dog “attack” and events after regarding the man who walks his dog with a lawnmower. Case brought to animal control and the board will continue to monitor.
• Cleanup of yard on 98th Ct of the house near the path.
• Parking of RV on Nancy Ct [temporary]
• Dave N mentioned companies he has had bid for landscaping work (or declined) and a company to bid for the asphalt work on the paths (Active Contruction)
• Yard signs --- From previous board approvals, political signs are not to be erected except within 60 days of an election and taken down immediately after. Khristina mentioned that in another group people were discussing putting signs in windows to get around covenants of not being on front lawns. Board to hold line on 60 day political requirements in covenants.

Vice President: Khristina Powell

• Dumpster rental, placement in driveway [temporary]

Treasurer: John Chapman

• Not present

Secretary: Josh Gavrich
Architectural: Dennis Shaffer

• Approval of a driveway extension at 10782 SE 99th Dr
• Approval of house painting at 10750 SE Stevens Way
• Approval of house painting at 10242 SE 99th Dr
• Cherry tree at 9878 SE King Way – healthy tree that Rosina is asking if she can have something that says she can keep it, from the Board. Board resolution to

Safety:  Steve Schroeder
Board member: Mike Brumbach

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

​Next Regular Board Meeting:  Sep 1st, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 6.2.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, John Chapman, Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, David Nachand

Board Members Absent:  Jonathan H, Thomas Spathas, Khristina Powell

Homeowners Present: Dave Gilman, Jacob Affinito

Guests: None.

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting May 5th, 2020

• A motion was made by Neil Gavrich to approve the May 2020 meeting minutes, all board members present approved; minor correction to spelling of two items.

Homeowners Concerns:
Jacob Affinito

• Wanting to install a new roof, likely similar to current design. Dennis to review, but said same design should be no issue

Dave Gilman

• PGE utility group was cutting and topping trees, wanted to know if the board was notified. Topping near 102nd and Hillcrest
• Wondering about the landscaping contract, specifically the path clearing off Kela and others
  • Andres still working for us but needing direction as they are not performing duties.
  • John C to review contract and contact Andres about things that are not being done, to include the strip of land off Stevens that leads up toward Stacey Ct.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Stevens Ct has a parking issue in front of the path. Will monitor and see if it continues, if we need to address (and which house to address)
• Path re-paving project – found to be too expensive to work on (well beyond budget). Dave Nachand is recommending someone to Steve to see if they could help
• Motion to move Mike Brumbach from member at large to filling the covenants chair as Jonathan H has stepped down (between meetings). All in favor.
• The block party is only 2 months away, but will likely not be conducted due to COVID-19 concerns. Neil is going to email out some ideas on other ways we could do something less formal.

 
Vice President: Khristina Powell - Not present

Treasurer: John Chapman

• Approx. 62% of households paid dues so far
• Dumpsters for spring cleanup costs increased ~17% YoY
• Roughly $60k in bank account with the dues paid thus far
• Typically see ~93% of households pay dues each year
• Regarding asphalt repair, we should look to see if we can do spot repairs for ~$10k
• May need to do subsequent repairs next year depending on scope for cost.

Secretary: Josh Gavrich

Architectural: Dennis Shaffer
Approval of a house painting 10670 SE Stevens way (blue colors)

Safety:  Steve Schroeder

• Alamo Paving bid for repaving too high (exceeds current fund available).

Board member: Mike Brumbach

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

Next Regular Board Meeting:  June 7th, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

lScott Mountain Homeowners Association
Meeting Minutes – 5.5.2020
 
Location:  Virtual meeting (Zoom)

Board Members Present:  Neil Gavrich, John C., Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, Khristina Powell

Board Members Absent:  Jonathan H, Thomas Spathas, David Nachand

Homeowners Present:, Sally Robinson, Jim Graham

Guests: None.

Call to Order:  7:01pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting April 7th, 2020

• A motion was made by Neil Gavrich to approve the April 2020 meeting minutes, all board members present approved; minor correction to add Thomas under “present” members.

Homeowners Concerns:
Keo Chen

• Wanting to install a new driveway, starting May 17th
  Will need to remove some bushes to accommodate changes to the driveway
  Dennis will review scope of work

Spring Newsletter

• Kristina sent the newsletters off to FedEx and they were being printed. John did receive the newsletters, but they did not have postage put on them. He is busy putting together invoices and post marking them, so Josh volunteered to take care of the postage. John and Josh to handle offline in regard to timing.

BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Has not gotten to dealing with the path lights between Derek and Kela
• Josh will take care of in the next few days while he is off work.
  
• Details received from James about the two electricians we have had on the project before (Stoner – light replacement, Parkin – repair of wiring).

Vice President: Khristina Powell

• Newsletter updates as above

Treasurer: John Chapman

• Almost done with invoices (help from Dennis to prep for mailing)
• Discussed the houses that are in arrears and funding expectations from the annual invoices, based on previous payouts.

Secretary: Josh Gavrich

• Discussed issue of Poison Oak popping up in the greenspace. Will take some pictures and send to Thomas to post on the website for public awareness.

Architectural: Dennis Shaffer

• Took a look at bridges and constructed new one (off Kela Pl); already in place. Neil thought one bridge could use another brace, Dennis and Neil to review.
  

Approvals for projects:

• House painting for Jessie Rodriguez
• House painting for David Martin

One request for tree removal came through, awaiting response from homeowner regarding scope of work.

Safety:  Steve Schroeder

• Working with Alamo Paving, coming out for a quote regarding the greenspace paths. Meeting on Thursday at 8:30am to walk the paths and discuss options for dealing with all the roots and paths being damaged in areas. Potential for gravel to regrade and then a new path laid on top in areas. Josh will attend as well.

Board member: Mike Brumbach

• 93rd Ct issues - Emailed to Ron about the meeting time tonight, but Ron said he could not see the details. Dennis also emailed Ron and received a response “got it” from Ron. Numerous issues brought up from 93rd Ct in past few meetings (signs, trees, fence, etc). Numerous board members have tried to resolve issues with Jim but have not received much [or any] communication to come to any terms. Board members came to conclusion that Jim and Ron are welcome to come to the meetings and discuss, but that further resolution will not occur outside of the meetings due to lack of communication from them. Neither Jim nor Ron attended the meeting.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:47pm
​
Next Regular Board Meeting:  June 2nd, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 4.7.2020
 
Location:  Virtual meeting

Board Members Present:  Neil Gavrich, John C., Jonathan H. Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, Khristina Powell, David Nachand, Thomas Spathas
Board Members Absent:  None
Homeowners Present:, Sally Robinson, Jim Graham,
Guests: None.

Call to Order:  7:02pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting March 3rd, 2020
A motion was made by Neil Gavrich to approve the March 2020 meeting minutes, all board members present approved.

Homeowners Concerns:
Jim Graham brought forth a few issues

• Trailer on 98th Ct that has been parked for a few weeks
• Path lights on Kela Ct, all seem to be not working right now
• Grounds keeping and stewardship program and what efforts we have in place this year
  • Recommended “Mr. Tree” to help with staying in compliance

Sally Robinson

• Wants to install a walkway (brick or otherwise) in front yard near where she parks her car. Was concerned about the “flags” marking the utilities and when the project was moving forward
  • Potential electrical line work interference, recommended to hold off for now
  • Steve mentioned that it would be starting soon on 99th, but did not have full timeline of the project
  • Dennis will look into timing of the project

Spring Newsletter

• Khristina was finishing the draft and would send out soon after the meeting to finalize.
• Intend to send to FedEx once finalized for printing
• Khristina was going to check cost of having FedEx do all the work (print and send) given current Covid-19 efforts of stay at home orders.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Reported that we need to look at repair of one bridge in the east woods (emailed the board previously)

Vice President: Khristina Powell

• Drafting spring newsletter, to finish soon

Treasurer: John Chapman

• Reminder for annual dues to be included in the newsletter ($110/household).

Secretary: Josh Gavrich

• Informed everyone that the fire station had emailed about the use of the fire station being delayed until June 1, 2020 at a minimum, so the next meeting would likely have to be held virtually as well.

Architectural: Dennis Shaffer

• Will review current state of bridges (Dennis put the bridges together many years ago)
• Someone had mentioned needing a new bridge off of Kela Ct (Dennis to look into it)
• Approvals for projects:
• Shed on Derek Ct
• Fence extension (100th and 99th neighbor)
• Replace existing fence on 93rd Ct (Thomas’ neighbor [Jim])

Environmental: David Nachand

• Reported that he has not had any new companies bidding for the green space grounds keeping, many companies simply are not interested. Will look into Mr Tree (contact with Jim Graham) to see about maintenance.
• Yard waste bins scheduled and info put into the newsletter.

Safety:  Steve Schroeder

• Reported about the impending electrical work starting soon in the neighborhood.

HOA Website: Thomas Spathas

• Website is current and regularly updated

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm

Next Regular Board Meeting:  May 7th, 2020 7:00PM to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.  

Scott Mountain Homeowners Association
Meeting Minutes – 3.5.2020
 
Location:  Fire Station, 9339 SE Causey 

Board Members Present:  Neil Gavrich, John C., Jonathan H. and Steve Schroeder.
Board Members Absent:  Josh Gavrich, Khristina Powell, David N.
Homeowners Present: Dennis Shaffer, Mike Brumbach, Rueben and Ester, Jeff Duhkroop
Guests: None.

Call to Order:  7:08pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting February 4, 2020
A motion was made by Neil Gavrich to approve the February 2020 meeting minutes, seconded by John Chapman and all board members present approved.
Thomas to post on HOA website

Homeowners Concerns:

• Deli Sign - Thomas reported via email that the situation seems to be resolved. The homeowner with the sign had some questions for Josh as Architectural chair last week.
• Political Signs - They are allowed with certain restrictions as listed in covenants
• From Covenants: Signs - No signs shall be erected or maintained on any lot (excluding Scott Mountain entry-way signs) except that not more than one “For Sale” or “For Rent” sign placed by the Owner, the Declarant or by a licensed real estate agent, not exceeding twenty four (24) inches high and thirty-six (36) inches long, may be temporarily displayed on any lot, and except one professional sign of not more than three square feet which must comply with Clackamas County sign ordinances
• From Rules and Fines: Political signs not to exceed 3 square feet may be posted for a reasonable period not to exceed 60 days prior to an election and must be removed immediately following the election
• 10121 SE 100th DR - Dead tree and vehicles in disrepair. John to send Jonathan name and specific covenants being violated. Jonathan to send a letter.
• White Ford pickup parked on Gia Court - Jonathan to send letter requesting this be moved in 7 days or less, or else it will be reported to Clackamas County for towing
• House at 99th and 100th - Work truck parked in side driveway, inviolation of covenants. Should be behind a fence or other appropriate screen. Jeff was present at the meeting and reported he is working on a parking spot for this at his business and it won’t be here consistently much longer. Considered resolved.
• Jeff Duhkroop requested approval to extend the fence in front of his house. To be reviewed by Josh or Dennis for approval.
• Ruben and Ester (99th and Stevens Way) have a tree in the back of the house that is leaning and they want permission to remove it. They planted this tree in 1977. Josh had looked at this previously but did not provide a final ruling. Josh or Dennis to review and make determination.
• Entry sign - Mike commented the sign on 99th looks like it could be refreshed. This is despite it being painted last year. Board to monitor and determine if we should get new signs this year.

• Landscape contractor bids - David reported by email that he has additional bid incoming
• Spring Newsletter - Khristina reported by email that she has started drafting spring newsletter, looking for inputs. Newsletter needs to be delivered by April 02, per the bylaws.
• Spring Dumpsters - Neil to determine when spring dumpsters should be placed and coordinate with David to order dumpsters.  - Proposed date of May 15th-18th, to be confirmed by board and published in Spring newsletter.

BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Answered a few call this month and put together agenda

Vice President: Khristina Powell

• Drafting spring newsletter

Treasurer: John Chapman

• John provided Neil a detailed accounting for President’s annual audit
• Neil to conduct an audit.
• John provided overview of last year’s spending (see attached) and recommended setting of Annual Dues for 2020 at $110 per household, Neil seconded and all board members approved.
• At $110/ house with 249 houses and assuming 92% payment rate (based on historical data), expected income from annual dues is $25,199

Architectural: Josh Gavrich 

• Not Present

Safety:  Steve Schroeder

• Nothing to report

HOA Website: Thomas Spathas

• Not Present

Home Owner Participant/Eagle Landing/CPO: Nancy Hall

• Not Present

BOARD MEMBER AND OFFICER ELECTIONS

• Dennis and Mike Brumbach were each appointed to the board unanimously to fill the open board seats. This brings Board member count to 9 as directed by covenants.
• Neil to determine terms for new board members
• Josh to update Roster
• Thomas to add new members to website and email list

​

Officer elections

• Neil made a motion to hold officer elections tonight, despite the absence of three board members. Josh and Khristina had both expressed their support of this, and their preferences for officer positions in prior emails. John seconded this motion and all board members (including newly appointed members) concurred.
•  Individual nominations and votes were taken for each of the board positions and the following officers were elected for 2020 unanimously (including newly appointed members)

President: Neil Gavrich
Vice President: Khristina Powell
Treasurer: John Chapman
Secretary: Josh Gavrich

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present.
Next Regular Board Meeting:  April 7th, 2020 7:00PM at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.  

​Scott Mountain Homeowners Association
Meeting Minutes – 2.4.2020
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Josh Gavrich, John C., Jonathan H. and Steve Schroeder.
 
Board Members Absent:  Neil Gavrich, Khristina Powell, David N.
 
Homeowners Present: Dave Gilman, Nancy Hall, Ron + Pam Cunningham, Sara + Jeff Duhrkoop.
 
Guests: None.
 
Call to Order:  7:04pm by Architectural Chair, Josh Gavrich
 
Approval of Meeting Minutes – Board Meeting January 7th, 2020
A motion was made by Josh Gavrich to approve the January 2020 meeting minutes, seconded by John Chapman and all board members present approved.
 
Homeowners Concerns:
 
Deli Sign on 93rd Ct - Jonathon sent a letter and the homeowner was going to take it down. Heated discussion now with his neighbor (Ron Cunningham). Ron is very upset due to threats from his neighbor (the person with the sign). Thomas will talk with the neighbor and the outcome will likely be a letter giving him until 2/18/20 to remove the sign. Ron also mentioned that there is a bright light now installed to light up the sign. Board members will verify about the light and address that if the problem exists.
 
Sara and Jeff Duhrkoop - Welcomed them to the neighborhood. They replaced their chimney on the house recently (moved in mid December). Discussed the need to contact the HOA for future changes (friendly notice).
 
Path lights - Reported that all are out in Jim’s area [Derek to Kela]. Light 10 might be out near King as well. Josh will contact James to ask about who to talk with at Parkin and Stoner (contact points for repair and service from previous installs).
 
John Chapman’s neighbors talked to him about a house (on 100th Dr) where they have had trash out for days past pickup (just bags). John H will send a letter.
 
Regarding the man who walks his dog using a lawnmower is using paths to move between streets and is disrupting other dog walkers due to his speed. John H will write a letter and tell him that the paths are for foot traffic only and that he needs to be cognizant of others when walking his dog, slow down around other dog walkers.
 
 
 
BOARD OFFICERS/COMMITTEE REPORTS
 
Treasurer: John Chapman
 
- Update on 10540 SE Stevens Way; in arrears for 8 years is going into foreclosure
- Currently have 3 houses >5 years in arrears
 
Architectural: Josh Gavrich 
 
- Only architectural request was for removing small trees (James, former Secretary). Approved.
 
Safety:  Steve Schroeder
 
- Truck parts from the house at the end of Stevens Way (next to elementary school) are all gone, semi not parked on the street for now.
 
HOA Website: Thomas Spathas
 
- Nothing to report
 
Home Owner Participant/Eagle Landing/CPO: Nancy Hall
 
- Happy Valley meeting for Eagle Landing - approval for the design review for “building 4” [behind Eye Med].
      - New Hope was sold to the Vietnamese Community Catholic starting 5/1/20.
 
- CPO meeting 2/3/20 - The CPO chair is retiring. Dave Gilman is to be vice chairman.
- CFD spoke about the Heavy Rescue arm (at our Fire Station).
- Census folks spoke as well about registering to vote and positions available (some paid, some volunteer).
- Volunteer connection - help people with mobility issues, transportation, etc.
 
GENERAL BUSINESS
 
Adjournment: at 8:02pm by Josh Gavrich for the regular monthly meeting. 
 
Next Regular Board Meetings:  March 3rd, 2020 7:00PM at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.