Scott Mountain Homeowners Association
Meeting Minutes – 4.6.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Kevin Quick, Steve Schroeder

Board Members Absent:  Thomas Spathas, David Nachand, Mike Brumbach, Greg Giuliano

Homeowners Present: Vitzah Santilli

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting March 2nd, 2021

• A motion was made by Neil Gavrich to approve the March 2021 meeting minutes, with correction to attendees; all board members present approved.

Homeowners Concerns:

• Vitzah wanted to know about recommendations for tree removal services. Still has one tree on property that needs to be removed, but previous company would not take care of it.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Tree cutting on 100th Dr. - Letter from homeowner and tree service regarding health of trees and needing to remove. Approval from the board after the cutting down.
• Tree cutting on 99th - No follow up from the arborist or homeowner yet. Potential to measure and fine for infractions. John to follow up on both
• Topic from last meeting, new HOA signs. Neil to look into vendors and follow up with Michael on quotes.

 
Vice President: Khristina Powell

• Newsletter draft being put together weekend after meeting. Just needs to verify dates regarding the yard waste bins (David to provide).

 
Treasurer: John Chapman

• John will prep invoices and they will be ready before the next meeting (since the dues will be printed in the newsletter). 
  
• John will get stamps to Khristina for the newsletter, to provide to copy vendor.

 
Secretary: Josh Gavrich

• Josh to follow up with the electrician on the flashing light at King and 98th (only one at this time).
• Josh to follow up regarding the life of bulbs and if we have the wrong bulb for the application.

 
Architectural: Greg and Kevin

• Update regarding trees in the east woods
• Work conducted by Clay’s Tree Service
• Working on a document for a color “palette” so we can easily reference colors and exterior look of houses in the neighborhood for approvals when people present changes.
• Discussion about a list of “tree vendors” for people to contact for work on trees (recommendation, not requirement)
• Two tree removal requests came in before meeting. Greg and/or Kevin to follow up
  • King Way - owner says it is impacting driveway
    
  • 96th - Need to get more info from homeowner

 
Safety:  Steve Schroeder

• Discussion about a flashing stop sign (we had researched before, John to look into it again). People driving fast and not stopping all along 99th. Increased traffic with school in hybrid.

 
Covenants: Mike Brumbach

• Not present

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 8:00pm
 
Next Regular Board Meeting:  May 4th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 3.2.2021
 
Location:  Virtual meeting 
 
Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick, Steve Schroeder

Board Members Absent:  Thomas Spathas, David Nachand

Homeowners Present: Dave Gilman

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting February 2nd, 2021
A motion was made by Neil Gavrich to approve the February 2021 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns:
Housing development update, between Hillcrest and Causey

• Approx 3:1 housing units compared to our development
• Intend to install speed bumps to slow down traffic
• Parking limitations do not seem to be a concern to the developers

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Tree cutting on 100th Dr. Kevin followed up with homeowner, no report from arborist yet. Potential to measure and fine for infractions
• Tree cutting on 99th (reported just before meeting). No follow up from the arborist or homeowner yet. Potential to measure and fine for infractions
• John and Mike to follow up on both
• Side note about availability and cost for arborists, can be lengthy and costly for homeowners. May need to evaluate based on site survey in cases of trees causing damage or otherwise, to remove without arborist reports.
• Roof replacement on 100th Dr. Board not informed ahead of time, but may be due to recent ice storm issues
• Roof replacement on King Way. Board not informed ahead of time, but seems to be right after storm.  Josh to follow up
• Yard waste bins, need to pull them in earlier due to tree debris from ice storm. Need to vote on the budget in order to publish in the newsletter prior to invoicing

 
Vice President: Khristina Powell

• Newsletter reminder as it is coming up soon
• Looking for quick bio of the board members so people can get to know them better, build community more.

 
Treasurer: John Chapman

• Discussion regarding the forecasts for next year expenses. Plan presented to with reduce dues to $100 or keep them at $110 per year (pay for future projects)
• Motion made to approve budget with annual dues at $110 per year. All board members present voted in favor.

 
Secretary: Josh Gavrich

• Lighting issues from last meeting were addressed with Stoner Electric. New light is flashing now. Stoner is working with the manufacturer to look at what is causing lighting issues / short life. Potential that the lamps may be too close to the base and overheating, but did not provide the “gap” that the lights need.

 
Architectural: Greg and Kevin

• Update regarding trees in the east woods. Contacted Clay’s Tree Service; booked out a few weeks due to storm cleanup. 3 trees to remove (and half of one that needs dealt with) up towards Champagne Lane (concern from homeowner). All board members present voted in favor of booking tree service and cleaning up the 3 + ½ tree.

 
Safety:  Steve Schroeder
Not present
 
Covenants: Mike Brumbach

• Follow up regarding HOA signs (current wooden ones on 92nd and 99th). Quote from FastSigns came back at $700 for signs and $600 for install. Still waiting on a quote from Ramsay signs. Discuss at the next meeting and look at the budget for replacement.

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  April 6th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 2.2.2021
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Josh Gavrich, Jonathan Chapman, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick

Board Members Absent:  Thomas Spathas, Steve Schroeder, David Nachand

Homeowners Present: Dave Gilman

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting January 5th, 2021
A motion was made by Neil Gavrich to approve the January 2021 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns:
No homeowners concerns
Dave Gilman spoke about Sunnyside CPO [updates]:

• Clackamas Regional Mobility Project – to be completed by Fall 2021
• Clackamas police report outs
• North Clackamas Parks and Rec – Looking for board members for our area soon

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Political signs in the neighborhood all seem to have been removed.
• Burned out lights on paths – follow up regarding light #20 and #13
• Josh to work with Stoner, awaiting supply of lights and Stoner to inspect with manufacturer.
• Tree cutting on 99th (reported just before meeting)
• John to follow up regarding arborist report for removal – not previously sent as they had agreed to.

 
Vice President: Khristina Powell

• Newsletter reminder as it is coming up soon
• Looking for quick bio of the board members so people can get to know them better, build community more.
• New signs for HOA
  
  •  Meeting signs and holiday sign
    
  • Khristina to get a quote from Fast Signs (to include the upgraded stakes)

 
Treasurer: John Chapman

• John noted that there has not been a bill from Waste Management for the fall debris dumpsters. He will be following up to make sure we are not delinquent and have no issue getting dumpsters in the spring.

 
Secretary: Josh Gavrich

• Nothing to report (based on time)

 
Architectural: Greg and Kevin

• Kevin looked into trees around the green spaces that should be removed (close to a neighboring house). He also noted one tree touching a power line during his walkthrough.
• John C to follow up with contact about the tree removal.

 
Safety:  Steve Schroeder
Not present
 
Covenants: Mike Brumbach

• Mike to get a quote for producing new entrance signs for the HOA. Despite recently being painted, they are 40+ years old and are needing more work.

               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  March 2nd, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 1.5.2021
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand, Khristina Powell, Mike Brumbach, Greg Giuliano, Kevin Quick

Board Members Absent:  Thomas Spathas

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Nov 3rd, 2020
A motion was made by Neil Gavrich to approve the November 2020 meeting minutes, with previous corrections [via email], all board members present approved.

Homeowners Concerns: No homeowners present

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Wrecked car in driveway on Derek Ct, follow up from previous meetings. Car removed shortly after letter to owners.
• Fence erected on 99th and King
• Dennis was going to look into and approve prior to finishing his tenure. Fence appears to be in compliance so we will assume Dennis approved design
• Burned out lights on paths – see comments under Safety
• Tree cutting on 99th (reported just before meeting). John going to follow up tomorrow

 
Vice President: Khristina Powell

• Holiday lights contest. Gift cards purchased and delivered. Signs posted at households
• Neil mentioned that we should look at getting new signs for next year based on wear

 
Treasurer: John Chapman

• Noted a semi truck being parked on 100th, has been removed, but potential future concern based on street being blocked

 
Secretary: Josh Gavrich

• Nothing to report (based on time for elections and board positions)

 
Architectural: Position open

• Nothing to report (based on time for elections and board positions)

 
Safety:  Steve Schroeder

• Some lights replaced that were flashing, light #11 and #12. But now light #9 and #17 are flashing. Josh to follow up with Stoner Electric.

 
Covenants: Mike Brumbach (filling in)

• Nothing to report (based on time for elections and board positions)

 
Board Assignments

• New board members from last meeting; Kevin Quick and Greg Giuliano
• Officers positions need to be renewed, need to fill Architectural and Covenants position
• Current president nominated officers in the following positions:

                President – Neil Gavrich
                Vice President – Khristina Powell
                Treasurer – John Chapman
                Secretary – Josh Gavrich

• All nominations seconded. All members present voted in favor.
• Architectural position nominated to be filled by Kevin and Greg. Nomination seconded; all members present voted in favor.
• Covenants position nominated to be filled by Mike. Nomination seconded; all members present voted in favor.

                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  February 2nd, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 11.3.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Josh Gavrich, Jonathan Chapman, David Nachand

Board Members Absent:  Thomas Spathas, Khristina Powell, Dennis Shaffer, Mike Brumbach

Homeowners Present: Kevin Quick

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Oct 6th, 2020
A motion was made by Neil Gavrich to approve the October 2020 meeting minutes, all board members present approved.

Homeowners Concerns:
 
BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• House on 99th, cut down trees – Was it approved?
• Issues with the email system to the architect email. Approval was given once emails were received. Tree was growing into deck, deck also being replaced.
• Board elections – Still down one board member currently. 3 regular board positions opening up. Will discuss elections at the end of the meeting.

 
Vice President: Khristina Powell

• Not present

 
Treasurer: John Chapman

• Still on track for most households to pay dues on time. We have typically seen 9-11 households not pay on time, but then usually pay back next year when they see a second billing.

 
Secretary: Josh Gavrich

• Nothing to report.

  
Architectural: Dennis Shaffer

• Not present

 
Safety:  Steve Schroeder

• Light number 12 is not working properly, strobing. Josh to work with electrician (Parkin) regarding the light.

 
Board Elections
3 seats expiring (John C, Dennis S, Steve S)
1 seat open currently, with a 1-year term
Dennis spoke with his neighbor, Greg, about joining the board and he said he was interested but could not make the meeting. Kevin (homeowner attending) said he was interested in helping out
 
​               Recommendations/Nominations presented by the President:

1. Nominate Greg to the board (pending discussion with Neil after meeting)
2. Nominate John C [and waive term limits per CC&Rs]
3. Nominate Steve S for second term
4. Nominate Kevin Quick for first term

All nominations [and waiver of CC&Rs] seconded. All nominations [and waiver of CC&Rs] approved by all board members present.
                               
Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)
 
Next Regular Board Meeting:  January 5th, 2021 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 10.6.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Jonathan Chapman, Mike Brumbach

Board Members Absent:  David Nachand, Thomas Spathas, Khristina Powell

Homeowners Present: None

Guests: None

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting Sep 1st, 2020,
A motion was made by Neil Gavrich to approve the September 2020 meeting minutes, with one minor modification, all board members present approved.

Homeowners Concerns:

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• 100th Dr – Dead tree in front of house (reported) – Discussion about follow up with homeowner given recent wildfire dangers
• 100th Dt – Dead tree and fridge outside – Fridge removed. Regarding tree, follow up with homeowner and recommend Clay’s Tree service for assistance
• Ideas for newsletter
• Board elections – Still down one board member currently. Will look at which positions are up for re-election this year.
•  John C reminded that the newsletters need to be stamped from FedEx so they can be sent out immediately after.
• Socially responsible Halloween events for the neighborhood to partake in
• Dennis recommended a reminder about getting flu shots

Vice President: Khristina Powell - Not present

Treasurer: John Chapman

• Roughly 87% of households paid dues so far.

Secretary: Josh Gavrich

• Nothing to report.

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about fire danger in the green spaces.
• Recommended seeing if the fire department could help evaluate
• Look at contract from ~2012 about the upkeep of the spaces. Also, contact for assistance.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation).
​
Next Regular Board Meeting:  November 3rd, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 9.1.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Josh Gavrich, Khristina Powell, Jonathan Chapman

Board Members Absent:  David Nachand, Mike Brumbach, Thomas Spathas

Homeowners Present: Jessica and Marlon Gonzales

Guests: Eli Elder (representing the Reyes household)

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting July 7th, 2020
A motion was made by Neil Gavrich to approve the July 2020 meeting minutes, all board members present approved.

Homeowners Concerns:

• Eli (architect) presented changes to the project for the Reyes house (93rd Ct).
  • Master bedroom addition above the garage
    
  • Raise roof to 23 ft height to accommodate
  • Concrete deck off back of the house
    
  • Deck on the roof (above master addition)
  • Glass guardrails
  • Construction to begin likely next year

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Regarding the reported covenants violations on 100th Dr. Mike will send a letter outlining actions for the homeowners.
• Reports of racoons in the neighborhood, being fed by someone. Recommended that we put something in the newsletter to not feed the wildlife as it becomes a nuisance for the whole neighborhood.
• Regarding the bees issue that had come up via email, Neil to reach out and see if the member had a resolution at all working with the county.
• Regarding East woods trail maintenance – intend to have Maximo quote work that needs to be done and a few items that the board can work on as well (brush trimming and removing dead trees).

Vice President: Khristina Powell

• Regarding the fall newsletter, needing folks to start preparing for articles.

Treasurer: John Chapman

• Discussion about back dues for annual assessment fees. Sent letter to applicable homeowners about potential of fines.
• Discussion about dead tree removal on 100th Dr. Recommend letter be sent requiring prompt removal and notifying homeowner of potential liability.

Secretary: Josh Gavrich

Architectural: Dennis Shaffer

• Regarding the car port that was denied on Stevens Way, no response from homeowner after denial. Josh to follow up and see current state.

Safety:  Steve Schroeder

• Discussion about dead tree removal on 98th Ct he had seen recently.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

​Next Regular Board Meeting:  October 6th, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 7.7.2020
 
Location:  Virtual meeting

Board Members Present:  Neil Gavrich, Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, Khristina Powell, Thomas Spathas

Board Members Absent:  Jonathan H, Jonathan Chapman, David Nachand

Homeowners Present:

Guests: None.

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting June 2nd, 2020

• A motion was made by Neil Gavrich to approve the June 2020 meeting minutes, all board members present approved.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Discussion about the dog “attack” and events after regarding the man who walks his dog with a lawnmower. Case brought to animal control and the board will continue to monitor.
• Cleanup of yard on 98th Ct of the house near the path.
• Parking of RV on Nancy Ct [temporary]
• Dave N mentioned companies he has had bid for landscaping work (or declined) and a company to bid for the asphalt work on the paths (Active Contruction)
• Yard signs --- From previous board approvals, political signs are not to be erected except within 60 days of an election and taken down immediately after. Khristina mentioned that in another group people were discussing putting signs in windows to get around covenants of not being on front lawns. Board to hold line on 60 day political requirements in covenants.

Vice President: Khristina Powell

• Dumpster rental, placement in driveway [temporary]

Treasurer: John Chapman

• Not present

Secretary: Josh Gavrich
Architectural: Dennis Shaffer

• Approval of a driveway extension at 10782 SE 99th Dr
• Approval of house painting at 10750 SE Stevens Way
• Approval of house painting at 10242 SE 99th Dr
• Cherry tree at 9878 SE King Way – healthy tree that Rosina is asking if she can have something that says she can keep it, from the Board. Board resolution to

Safety:  Steve Schroeder
Board member: Mike Brumbach

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

​Next Regular Board Meeting:  Sep 1st, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – 6.2.2020
 
Location:  Virtual meeting 

Board Members Present:  Neil Gavrich, John Chapman, Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, David Nachand

Board Members Absent:  Jonathan H, Thomas Spathas, Khristina Powell

Homeowners Present: Dave Gilman, Jacob Affinito

Guests: None.

Call to Order:  7:00pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting May 5th, 2020

• A motion was made by Neil Gavrich to approve the May 2020 meeting minutes, all board members present approved; minor correction to spelling of two items.

Homeowners Concerns:
Jacob Affinito

• Wanting to install a new roof, likely similar to current design. Dennis to review, but said same design should be no issue

Dave Gilman

• PGE utility group was cutting and topping trees, wanted to know if the board was notified. Topping near 102nd and Hillcrest
• Wondering about the landscaping contract, specifically the path clearing off Kela and others
  • Andres still working for us but needing direction as they are not performing duties.
  • John C to review contract and contact Andres about things that are not being done, to include the strip of land off Stevens that leads up toward Stacey Ct.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich

• Stevens Ct has a parking issue in front of the path. Will monitor and see if it continues, if we need to address (and which house to address)
• Path re-paving project – found to be too expensive to work on (well beyond budget). Dave Nachand is recommending someone to Steve to see if they could help
• Motion to move Mike Brumbach from member at large to filling the covenants chair as Jonathan H has stepped down (between meetings). All in favor.
• The block party is only 2 months away, but will likely not be conducted due to COVID-19 concerns. Neil is going to email out some ideas on other ways we could do something less formal.

 
Vice President: Khristina Powell - Not present

Treasurer: John Chapman

• Approx. 62% of households paid dues so far
• Dumpsters for spring cleanup costs increased ~17% YoY
• Roughly $60k in bank account with the dues paid thus far
• Typically see ~93% of households pay dues each year
• Regarding asphalt repair, we should look to see if we can do spot repairs for ~$10k
• May need to do subsequent repairs next year depending on scope for cost.

Secretary: Josh Gavrich

Architectural: Dennis Shaffer
Approval of a house painting 10670 SE Stevens way (blue colors)

Safety:  Steve Schroeder

• Alamo Paving bid for repaving too high (exceeds current fund available).

Board member: Mike Brumbach

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:40pm (meeting short due to virtual meeting time limitation)

Next Regular Board Meeting:  June 7th, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.

lScott Mountain Homeowners Association
Meeting Minutes – 5.5.2020
 
Location:  Virtual meeting (Zoom)

Board Members Present:  Neil Gavrich, John C., Steve Schroeder, Dennis Shaffer, Mike Brumbach, Josh Gavrich, Khristina Powell

Board Members Absent:  Jonathan H, Thomas Spathas, David Nachand

Homeowners Present:, Sally Robinson, Jim Graham

Guests: None.

Call to Order:  7:01pm by President, Neil Gavrich

Approval of Meeting Minutes: Board Meeting April 7th, 2020

• A motion was made by Neil Gavrich to approve the April 2020 meeting minutes, all board members present approved; minor correction to add Thomas under “present” members.

Homeowners Concerns:
Keo Chen

• Wanting to install a new driveway, starting May 17th
  Will need to remove some bushes to accommodate changes to the driveway
  Dennis will review scope of work

Spring Newsletter

• Kristina sent the newsletters off to FedEx and they were being printed. John did receive the newsletters, but they did not have postage put on them. He is busy putting together invoices and post marking them, so Josh volunteered to take care of the postage. John and Josh to handle offline in regard to timing.

BOARD OFFICERS/COMMITTEE REPORTS
President: Neil Gavrich

• Has not gotten to dealing with the path lights between Derek and Kela
• Josh will take care of in the next few days while he is off work.
  
• Details received from James about the two electricians we have had on the project before (Stoner – light replacement, Parkin – repair of wiring).

Vice President: Khristina Powell

• Newsletter updates as above

Treasurer: John Chapman

• Almost done with invoices (help from Dennis to prep for mailing)
• Discussed the houses that are in arrears and funding expectations from the annual invoices, based on previous payouts.

Secretary: Josh Gavrich

• Discussed issue of Poison Oak popping up in the greenspace. Will take some pictures and send to Thomas to post on the website for public awareness.

Architectural: Dennis Shaffer

• Took a look at bridges and constructed new one (off Kela Pl); already in place. Neil thought one bridge could use another brace, Dennis and Neil to review.
  

Approvals for projects:

• House painting for Jessie Rodriguez
• House painting for David Martin

One request for tree removal came through, awaiting response from homeowner regarding scope of work.

Safety:  Steve Schroeder

• Working with Alamo Paving, coming out for a quote regarding the greenspace paths. Meeting on Thursday at 8:30am to walk the paths and discuss options for dealing with all the roots and paths being damaged in areas. Potential for gravel to regrade and then a new path laid on top in areas. Josh will attend as well.

Board member: Mike Brumbach

• 93rd Ct issues - Emailed to Ron about the meeting time tonight, but Ron said he could not see the details. Dennis also emailed Ron and received a response “got it” from Ron. Numerous issues brought up from 93rd Ct in past few meetings (signs, trees, fence, etc). Numerous board members have tried to resolve issues with Jim but have not received much [or any] communication to come to any terms. Board members came to conclusion that Jim and Ron are welcome to come to the meetings and discuss, but that further resolution will not occur outside of the meetings due to lack of communication from them. Neither Jim nor Ron attended the meeting.

Adjournment: Meeting adjourned by Neil Gavrich with consent of all present at 7:47pm
​
Next Regular Board Meeting:  June 2nd, 2020 7:00PM, likely to be held virtually due to Covid-19. Normal meetings at the Fire Station to be conducted the first Tuesday of the month that follows, except in August and December when there will be no meeting.