Scott Mountain Homeowners Association
Meeting Minutes – 5.7.2019

Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, John Chapman, James Allen, Nancy Hall, Josh Gavrich, David Nachand and Steve Schroeder.
 
Board Members Absent:  Khristina Powell.
 
Homeowners Present:  Philip, Shanti and Lincoln Kriens. Flavino Reyes and Eli Elder, Architect for Mr. Reyes. Dave Gilman and Jim Graham.

Guests: None.
 
Call to Order:  7:02pm by President Neil Gavrich.
 
Approval of Meeting Minutes – Board Meeting April 2nd 2019 
The Board members had the draft minutes available by email. A motion was made by President Neil Gavrich to approve the April 2nd 2019 meeting minutes, seconded by James and all board members present approved.

Home Owner Concerns:

• Philip and Shanti Kriens, Shanti mentioned they had pulled some ivy from trees. Philip asked for a copy of the Elkhorn Management plan, James said he'd email him a copy.
• Shanti offered to help in the upcoming block party in August.
• Jim Graham asked about the Elkhorn Management Plan and homes in covenant violation. See attached letter that went out with dues invoices.
• Dave Gilman asked questions about the exterior remodel on 93rd and mentioned he saw an article where the County was planning a meeting on short term rentals.

BOARD OFFICERS/COMMITTEE REPORTS

President: Neil Gavrich
Agenda:

• Dues envelopes. All board members and attendees stuffed envelopes.
• Approval of April minutes.
• Sidewalk/Curb project. This has been scheduled for June 24th-28th 2019.
• Electrical fixes.
• Landscaping contract updates.
• Block party. Scheduled for August. Neil motioned for 1,000.00 budget, John seconded and all members present approved.
• Quorum requirement discussion: Discussed that the bylaws do not provide a clear path to conduct official business outside of meetings. Board will continue to operate with the regular or emergency meetings being the official place of action. Email/phone discussions will be limited to regular committee business and carrying out previously approved projects and efforts.
• Homeowner concerns.
  • 98th Court yard.
  • 10705 SE 93rd Court architectural review.
  • 10002 SE 99th Dr. Happy Valley.
  • Others.

 
Board Member committee reports.
 
Vice-president: Khristina Powell
Khristina completed the Spring newsletter.

Treasurer’s Report: John Chapman
Prepared dues invoices. Involved with all discussions.
 
Secretary: James Allen
Noted that Josh had mentioned flickering lights in Nancy's Woods. Contacted Parkin to come back out. The bulb was replaced and wiring reversed. All seems to be working as of this date. The board agreed it makes sense to repair the pole signs over replacing the entire system.
 
Environmental Committee: David Nachand
Dave and John are going to be working on getting quotes for clean up on 98th CT as well as HOA common area landscape maintenance. Dave ordered yard debris dumpsters to be delivered in the same areas as last year.

• 100th Drive near 10246
• 99th Ave near 10312
  
• King Way near 10493
• Kela Place near 9911
• Gia Court near 9905
• 96th Ave near 10558
• 96th Ct. near 10757

 
Covenant Compliance: Jonathan Handsaker
Jonathan noted he sent letters out, heard back from one neighbor via email. Said he would call and talk with the neighbor. Involved in discussions.
 
Architectural: Josh Gavrich

• Josh approved a potentially dangerous tree to be removed on Kela Place. The owner noted the tree has leaned quite a bit over the last few years and roots are pulling up.
• Neighbors on 100th are planning interior remodel, should take a few months, may have more vehicles in the area during the project.
• Neighbor Mr. Reyes, on 93rd court is planning an exterior remodel. Submitted plans to the board and had his architect in attendance for any questions. John Chapman motioned for approval with the condition that final materials selections are approved by the Architectural committee, and any changes be submitted to the board. James seconded and all members present approved.

  
Safety:  Steve Schroeder
Steve received a cement quote from Mike’s Custom Concrete, LLC. Steve asked John Short’s opinion on the quote. John walked the areas and agreed the quote was fair. John Chapman motioned to approve the project, Neil seconded and all members present approved.
 
Eagle Landing/CPO:  Nancy Hall
Nancy mentioned she was unable to open minutes sent from James, had her tech check her computer, all checked out. James will check on this.
  
HOA Web Site and Homeowner Participant: Thomas Spathas. Corrected frozen email issues and tested all emails. All is working correctly.
 
HOA Covenant Letter:
The following letter was sent with the due’s invoices.
 
Dear Scott Mountain Homeowner,
      After much discussion the HOA Board has decided to focus more on covenant enforcement this year than we have in recent years. This is in order to help improve and maintain the look of our neighborhood, which we all enjoy. As volunteers and homeowners here ourselves we would prefer to not have to send any covenant violation letters, however we continue to see a number of violations that we feel need addressed.
   The Covenants and Rules and Fines can be found at http://www.scottmountainhoa.com/covenants--bylaws.html. As you can see, the requirements here, which we each agreed to when purchasing a home in the HOA are reasonable and relatively easy to comply with. 
      Board Members have recently started regular group walks of the neighborhood to identify house's in need of reminder or covenant violation letter. Our general procedure is to send a home owner a reminder letter and ask for them to correct the issue within 5 days. Fines can be assessed if the homeowner does not correct the issue in a timely manner and/or in the case of repeated violations. Our preference is really to not fine people and just have things corrected in a timely manner, and not become repetitious.
     Common violations we have seen on our recent walks and /or recent violations of significance:

• Trash cans are to be brought in within a day of pickup and placed off to the side of the house, preferably behind a fence if one exists.
• All removal of trees over 6" diameter at 5' height require HOA approval prior to removal. Fines for violation are based on diameter of stump and can be quite high. Please contact the Architectural committee if you need to remove a tree.
• Boats and RVs are to be parked in screened areas or garages. If you have a temporary need to park an RV or boat in driveway, please contact the HOA for approval.
• All exterior construction/remodeling, shed building, fencing and repainting and roofing changes requires Architectural committee approval. As long as your planned work fits in HOA's broad guidelines this is a quick and simple process.
• Yards and home exteriors should be kept in well maintained condition. 

 
 
    If you have any questions or concerns please reach out or come to one of our upcoming board meetings, 1st Tuesday of the month 7pm at Mt. Scott Fire Station. 

Thank you,
 

Scott Mountain HOA Board
 
 
 
 
 
 
 
GENERAL BUSINESS
 
 
Adjournment: at 9:00pm by Neil Gavrich.
 
Next Regular Board Meetings:  June 4th, 2019 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.  

Scott Mountain Homeowners Association
Meeting Minutes – 4.2.19
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Khristina Powell, John Chapman, James Allen, Nancy Hall, Josh Gavrich, and Steve Schroeder.
 
Board Members Absent: Jonathan Handsaker and David Nachand.
 
Homeowners Present:  None.
 
Guests: None.
 
Call to Order:   7:01pm by President Neil Gavrich.
  
Approval of Meeting Minutes – Board Meeting March 5th 2019 
The Board members had the draft minutes available by email. A motion was made by President Neil Gavrich to approve the March 5th 2019 meeting minutes, seconded by John Chapman and all board members present approved.
  
BOARD OFFICERS/COMMITTEE REPORTS
  
President: Neil Gavrich
 Agenda:

• Approval of March Minutes. 
• Electrical project status. Nancy's woods, pole light repairs completed. Neil said he would get replacement lock for the electrical panel.
• Landscaping contract updates. John gave an overview of the landscape contract draft scope. James will scan and send a copy to all board members for future reference. Quote’s needed.
• March walk results, lower portion of the HOA.
• No major concerns, a handful of letters were going to be sent
• Jonathan Handsaker to let the board know the status. 
• Insurance; HOA insurance covers board members. John said he would get details from the agent and distribute.
• 2019 HOA dues.
• Spring Newsletter.
• Homeowner concerns.
• Cleone CT Airbnb. The Airbnb site showed three reviews for 2019 after the owners had agreed to end this business in November of 2018. They have been assessed fines.   
• Volvos.
• Others.
• Elkhorn Management Plan. Board discussion on clearing evasive species in the common areas.
• Board member/committee reports.
• Neil said he'd forward spring dumpster info to Dave Nachand.

  
Vice-president: Khristina Powell

• Khristina is going to be sending the board members assignments so she can put together the Spring newsletter along with notice of the approved dues for 2019.

  
Treasurer’s Report: John Chapman

• John noted the HOA current account balances. John motioned for the dues to be at 110.00 per year. Neil seconded and all board members present approved. John also noted he'd check that our insurance coverage is sufficient for 2019.  

  
Secretary: James Allen

• Went to Clackamas County for info regarding the easement behind Steven's. The easement has nothing to do with our HOA. Followed up with Parkin Electric on the repair to common area known as Nancy's woods, pole light #7 repaired and a new photocell was installed. All lights are working. The other photocell on pole #2 is staying on, probably because of the electrical tape on it. We all are unclear why that pole has its own photocell. Neil and Josh said they would look at that when they remove the shields. 

 
Environmental Committee: David Nachand
Absent.
  
Covenant Compliance: Jonathan Handsaker
Absent.
  
Architectural: Josh Gavrich

• Josh said the Volvos that have been an issue, are finally gone.

  
Safety:  Steve Schroeder

• Steve left a message for a contractor to give quotes on several paths within the HOA that need repair or replacement. Thomas noted in heavy rains, water running over the HOA sidewalk next to his house. The sidewalk is uneven and appears to be getting worse. After board discussion all agreed we need to take a closer look at the area to see what can be done to prevent further damage and other issues.
  

 
Eagle Landing/CPO:  Nancy Hall

• Nothing to report.

  
HOA Web Site and Homeowner Participant: Thomas Spathas
No issues about the website to report
  
GENERAL BUSINESS
  
Adjournment: at 8:35pm by Neil Gavrich.
 
Next Regular Board Meetings:  May 7th, 2019 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.  

Scott Mountain Homeowners Association
Meeting Minutes – 3.5.2019
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Khristina Powell, John Chapman, James Allen, Josh Gavrich, Jonathan Handsaker, Steve Schroeder, and David Nachand.
 
Board Members Absent: Nancy Hall.
 
Homeowners Present:  Dave Gilman. Thank you for attending!
 
Guests:  None.
 
Call to Order:   7:02pm by Neil Gavrich
 
Approval of Previous Meeting Minutes – Board Meeting January 8th 2019
The Board members had the draft minutes available by email. A motion was made by Neil to approve the January 8th 2019 meeting minutes edited, seconded by Khristina and all board members present approved.
 
The February meeting was cancelled due to weather.
 
Homeowner Concerns: None.

BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich
3.5.19 Agenda:

• Approval of January minutes.
• Electrical Quotes Review.
• Landscaping contract updates.
• Fire Station Application. Done.
• March walk 16th. 9am.
• Path Safety.
• Secretary voting.
• Covenant Letter with HOA dues bills.
• Homeowner concerns.
• Trash pickup schedule. Upper level; Sunset Garbage every Friday. Lower South of Stevens; Waste Management every Tuesday.
• Others.

Board member/committee reports.
 
Common area between 99th and Stevens (Nancy's woods);

• Lights were staying on except for number 7. John got a quote from Stoner Electric and James got a quote from Parkin Electric. After discussion it was decided to go with the Parkin quote, excluding removal of the shields. Parkin Estimated Quote is for $788.13.

 
Vice-president: Khristina Powell

• Preparing for the spring newsletter.

 
Treasurer’s Report: John Chapman

• Jim Graham suggested new landscapers, the issue is they are not licensed etc. John checked with the insurance company, they have to be licensed. John noted every two years we have to do an audit, which will be at the next meeting. John will send the draft contract to the board.

 
Secretary: James Allen                   

• Followed up with PGE on broken street light glass on 99th, which was repaired. PGE did say they only trim trees around poles where the wires are above ground. It is the responsibility of homeowners to trim the trees around the light poles. James also sent the Forest management plan to all board members. Received 3 quotes for future informational purposes on neighborhood patrolling. All board members agreed the cost is too high.

 
Environmental Committee: David Nachand

• David is going to get quotes on the HOA common area landscape maintenance.

 
Covenant Compliance: Jonathan Handsaker
Sent letters to several homes that are in covenant violation based on notes from the January board walk around.
 
Architectural: Josh Gavrich

• Josh received emails since the last meeting. 9841 King Way had an arborist come out to look at several trees that are dying. Three are rotted and need to be removed. Josh approved removal. Our new neighbors at 10051 SE 100th drive asked about modifying the current fence with gates, to put a travel trailer behind it. Approved.

 
Safety: Steve Schroeder

• Steve said he was going to contact other contractors about fixing path areas in need of repair. Steve heard back from Safe Routes to School from meeting back in 10.2018.  For more info click the tab on the SMHOA website.

Eagle Landing/CPO:  Nancy Hall, Absent.
 
HOA Web Site: Thomas Spathas Absent.
 
Homeowner Participant: Dave Gillman

• Dave is Vice Chair on the board of the new Sunnyside-West Mt. Scott CPO Nancy Hall is a board member on the same. Both have been attending meetings over the last several months. See past minute notes.

GENERAL BUSINESS
 
Officer Elections: As follow on to January officer elections. The board unanimously voted James Allen as Secretary for the 2019 calendar year.
 
Adjournment: at 8:30pm by Neil Gavrich.
 
Next Regular Board Meetings:  April 2nd, 2019 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting. 

February 2019 meeting was cancelled due to inclement weather

Scott Mountain Homeowners Association
Meeting Minutes – 1.8.19
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Khristina Powell, John Chapman, James Allen, Nancy Hall, Josh Gavrich, Jonathan Handsaker, Steve Schroeder, and David Nachland.
 
Board Members Absent: None.
 
Homeowners Present: David & Glene Baer, Randy Flynn and James Graham.
Thank you for attending!
 
Guests:  Clackamas County Fire Dept. Lt. Tyson Lowther notes;

• 2018 Santa Operation; While we as an organization help with many events and outreach programs throughout the year, this is the event that is generally the largest that we do in our communities. We are thankful for all of the community support, as we wouldn’t be able to help so many family’s if it weren’t for the donations from the community. All of our donations were collected from our 15 community parades, 30 participating businesses with collection barrels, three schools, and the citizens who dropped off donations at any of our community fire stations. We served over 500 families this year, collected 53,771LBS. Of food, and 8,369 toys/gifts.
  

Latest News;

• Entry Level Firefighting Process: Completed interview process for entry level firefighter candidates and the academy will begin in Feb. 2019.
• Hilltop Station in Oregon City: The construction of the new fire station is nearly completed and working with the contractor for a date for the ribbon cutting event. We are anticipating the week of Feb. 11. 2019. Stay tuned to our social media and to our website for the ribbon cutting date.
• Damascus Station is also in process!

Thank you to Clackamas County Fire Department for your service! The SMHOA appreciates all you do for our Communities.

• Questions; Jim asked the Lt. Lowther about burning in firepots, etc., in the summer. The Lt. Said unless there is a total burn ban then, contained recreational fires are OK. However, it’s always a good idea to double check with the Fire Department for good measure.

 
Call to Order:  7:01pm by President Neil Gavrich.

Homeowner Concerns;  

• Homeowner input; Randy Flynn said last Sunday evening he and his neighbor’s cars were gone through.
• Jim Graham mentioned the fire station past issues with speed bumps and time in getting to people.
• Jim also spoke with a potential contractor about meeting the HOA landscaping needs and will forward that information to John C. to check on insurance concerns. Jim also noted that Dan Otnes and Jim used to knock on doors and discuss covenant issues with homeowners that was less impersonal as a letter.

Approval of Meeting Minutes – Board Meeting November 6th 2018 
The Board members had the draft minutes available by email. A motion was made by President Neil Gavrich to approve the November 6th meeting minutes, seconded by Khristina and all board members present approved.

BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich
Agenda

• Approval of November 2018 minutes.
• Home Owner concerns.
• Others.
• Board Member / Committee reports
• Payments from home owners.
• Officer Elections.

 
Vice-president: Khristina Powell

• Holiday lights throughout the HOA were fabulous! Khristina handed out six $50.00 gift cards to each of this year’s contest winners, and placed signs in the yards.
  
• Khristina replied to a homeowner that emailed the board about HOA dues payment options other than sending checks. After board discussion, it isn't time or cost effective to have other payment options in place at this time.
  
• Khristina asked about current procedures in regard to covenant letters that are sent out and the follow up from there. Jonathan said the second letter goes out a week or so after the first if no response.
  
• Khristina also suggested less of a generic letter when sending covenant concerns.
  
• Also asked about our thoughts on camera for traffic safety on Stevens. John C. said he'd do some research on the camera boxes.    

 
Treasurer’s Report: John Chapman

• John sent letters to 6 home owners that are behind in dues. No response has been made. John will be pursuing liens. However, about 89% of the HOA is paid.
  
• John also followed up on the Andres Landscaping contract issues. Jon stopped paying Andres to see when they would respond, after 3 or so months Andres contacted John. John pointed out past concerns, Andres responded by cleaning off moss, spraying, etc., and attempted to remedy the HOA concerns.
  
• John also handled a few payoff information requests by title companies via email.

 
Secretary: James Allen

• Voiced concerns about the overall covenant condition of the HOA. All board members agreed to map out a constructive path forward as a team.
  
• Past 2018 November minutes James had stated he would start working with the county on speed bump possibilities on Stevens. Nancy suggested waiting for Eagle Landing to get closer and that the County should pay for speed bumps. Jim Graham mentioned his experience on the board and the Fire Stations concern with speed bumps slowing the trucks down which could be a life or death situation. After receiving that information, and further board discussion, it appears speed bumps wouldn’t be an option unless there was a path between them for emergency vehicles. Regardless, this issue is tabled until Eagle Landing is approved.    

 
Environmental Committee: David Nachand

• Nothing to report at this time. Was involved in board discussions in regard to covenants. Voiced his thoughts on how to address folks that are not following the covenants.

Covenant Compliance: Jonathan Handsaker

• Jonathan and John C are going to get together to resolve the Volvo issue. Jonathan was involved in the covenant concern discussion.

 
Architectural: Josh Gavrich

• Josh forwarded to the board in early December a neighbor’s request for a new roof, color black and approved.
  
• Also approved new fences on Steven Way and 94th. Steve Schroeder is building a fence per the covenants and was approved as well.
  
• Josh said when the neighbors at 96th contact him about the cedar tree and security issues that Nancy had brought to the board’s attention, he would approve.
  
• Neighbors, David & Glene Baer attending the board meeting, stayed over to discuss improvements they are planning with Josh after the meeting.

 
Safety:  Steve Schroeder

• Met with safe routes in 10.18 in regard to the school traffic issues and hasn't heard anything back as of yet.
  
• n regard to the path's in need of repair, cement contractors haven't responded. Steve was going to contact another contractor.

 
Eagle Landing/CPO:  Nancy Hall

• Nancy sent an email to the board and followed up during the meeting about a request from a neighbor on 96th that has a small cedar that is next to a light post near the mailbox. This tree has blocked light on the dark street and they have experienced car break ins as well as a homeless camper at one point. The tree is not native nor is it appealing to look at. Nancy said it makes sense to get rid of it, the board agreed.
  
• Nancy suggested replacing or repairing entry signs.
  
• Nancy also was part of the covenant discussion on appropriate ways to handle issues and also noted the lights on the north woods were staying on, and it may be good to record a traffic count on Stevens for future reference for Eagle Landing.

Eagle Landing:

• On November 20, 2018, the Happy Valley City Council approved the Eagle Landing Preliminary Master Plan Major Amendment allowing approximately 695,000 sq. ft. of development to be built on 10 acres instead of 17.7 acres. File number MPA-01-18.
• Eagle Landing has two years (and a possible 1 year extension) to file with the City a Final Master Plan.   If the Final Master Plan is approved, then a Design Review application can be submitted.
• Condition of Approval no. 46: breaks down the vehicle trip generation cap of 739 AM peak hour vehicle trips or 1,015 PM peak hour vehicle trips as follows:
•    East of Stevens Road (vacant land):  429 AM trips, 590 PM trips
•    Stevens Orchard Apts:  36 AM trips, 62 PM trips
•    New Hope Church property:  274 AM trips, 363 PM trips

• Condition of Approval no. 48 states: “That the applicant’s trip generation estimate shall be reevaluated and approved by the City of Happy Valley and Clackamas County DTD prior to the issuance of the Final Master Plan approval.”
• Condition of Approval no. 58 states in part that a Design Modification request must be submitted in order to use any Low Impact Development Approach (LIDA) stormwater BMP devices not currently in WES 2013 Stormwater Standards (i.e. green roof, porous paving, etc.).  The preliminary stormwater management plan and overall development layout may require substantial changes if LIDA BMP performance does not meet District standards, as determined by WES.
• Condition of Approval no. 91 states in part: “In addition, at Final Master Plan submittal, the applicant shall submit an exhibit demonstrating the proposal meets residential density and floor area ratio, within the limits and/or ranges listed in Table 16.23.010-2.   Further, at Final Master Plan submittal, the applicant shall submit architectural elevations, with final building height, for approval by the Planning Official or designee.” 
• Condition of Approval no. 92 states in part: “Further, no building shall exceed ten stories in height.”              
  

Submitted by Nancy Hall
 
Officer Elections;

• Unanimously voted by the board, President Neil Gavrich, Vice President Khristina Powell, Treasurer John Chapman, Secretary (Acting) James Allen.
• Committee assignments; Outside Comms Nancy Hall, Architectural Josh Gavrich, Covenant Compliance Jonathan Handsaker, Safety Steve Schroeder and Environmental Dave Nachand.

 
GENERAL BUSINESS
  
Adjournment: at 9:07pm by Neil Gavrich.
 
Next Regular Board Meetings:  February 5th, 2019 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting.

Scott Mountain Homeowners Association
Meeting Minutes – November 6, 2018
 
Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Khristina Powell, John Chapman, James Allen, Nancy Hall, Josh Gavrich, Jonathan Handsaker, and Natalie Harbaugh.
 
Board Members Absent: Steve Schroeder.
 
Homeowners Present:   Thomas Spathas, David Nachand, James Graham, and Dave Gillman. Thank you for attending!
 
Guests:  None.
 
Call to Order:   7:06pm by President Neil Gavrich.
 
Approval of Meeting Minutes – Board Meeting October 2nd 2018 
The Board members had the meeting minutes available by email. A motion was made by President Neil Gavrich to approve the October 2, 2018 meeting minutes, seconded by James and all board members present approved.
 
Homeowner Concerns; Jim Graham mentioned a few homes that are in potential HOA violation. Also noted Andres appears to be blowing leaves on a home owner’s property instead of disposing of them appropriately. David Nachland mentioned his business in landscaping and offered assistance to John C. in regard to the Andres issues.
 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich

• Asked about the car with expired tags from the last meeting. The Fire Department sent an email to attend a meeting. Neil scheduled the fire department for the January meeting.
  

 
Agenda;

• Approval of October minutes.
  
• Home Owner concerns.
• Others.
• Board Member / Committee reports.
• Air Bnb update from James
  
• Annual meeting.
• Bylaws.
• Resignations / Nominations.
• Eligible for Re-election.

 
Vice-president: Khristina Powell

• Revamped the newsletter! Newsletters were sent out on 10.15.2018.
  
• Khristina will be spearheading the upcoming Christmas/Holiday decoration HOA contest!

 
Treasurer’s Report: John Chapman

• Sent letters to three neighbors that are behind in dues. Two neighbors responded. John will send another warning letter. After the warning all board members agreed to proceed with liens if not made current. John noted past concerns over the last year with Andres Landscaping and is planning on meeting with other landscape companies to get quotes on our current contract.
  

 
Secretary; James Allen

• After contacting the Clackamas County Commissioners office several times, received a letter from planning, directed by the commissioner’s office, that the County is planning meetings next spring in regard to Airbnbs, the County said they would include James in those meetings. After Nancy's report on Eagle Landing meeting and safety concerns within the HOA and school zone board discussion, John C. suggested James pursue talks with the County about the HOA adding speed bumps along Stevens way. James also got legal advice on 5 person care homes as this came into question at the last meeting.       
  

 
Environmental Committee: Natalie Harbaugh

• Ordered dumpsters, asked Clays to remove the problem tree which was done. Natalie is resigning effective after this meeting as they will be moving out of the area for a few years. Thank you to Natalie and Jonothan for all your contributions. We all wish you the very best!
  

 
Covenant Compliance: Jonathan Handsaker

• Jonathan sent a letter about the vehicle concern from the last meeting and received a response from the owner that they would move the vehicle. Nothing more to report.
  

Architectural: Josh Gavrich

• Josh received an email from a Home Owner about neighbors tree limbs over his house. Josh suggested the home owner get legal advice as this issue is clearly between homeowners. Josh noted he received information on 99th and Idelman painted the home without prior approval. Fortunately, the home was painted a brown and looks nice. The boards concern is that the owner didn't get prior approval. A warning letter will be sent to the homeowner.
  

 
Safety:  Steve Schroeder

• Absent.
  

 
Eagle Landing/CPO:  Nancy Hall

• Nancy noted several lights throughout the HOA are staying on. John Chapman said he would contact Stoner Electric. Even with the lights on all the time we still saved 26% on the bill. Also after nearly 4 years of Eagle Landing involvement, Nancy reported;
  
•  Eagle Landing Report:
• Happy Valley Planning Commission Hearing,  Oct  9, 2018
• The developer was seeking approval to condense the development down from 17.7 acres to 10 acres and keep the same 695,000 sqft. The Planning Commission approved this change.   The developer was ambiguous about the final building heights, anywhere from 8-12 stories, possibly higher.  The Planning Commission indicated they would prefer the heights be no higher than 10 stories.  There is no final decision on heights at this point.
  
• There are a few “Conditions of Approval” from the Happy Valley Staff report that are of interest to our neighborhood.
  
• Condition 40:  (Packet page 295)   “That the applicant shall coordinate with Clackamas County and ODOT to determine appropriate conditions and mitigations on roadways under County and ODOT jurisdiction.”
• Condition 47:  (Packet page 296)  “ That the applicant’s trip generation estimate shall be re-evaluated and approved by the City of Happy Valley and Clackamas County DTD prior to issuance of the final Master Plan approval.”
• I think condition 40 gives us leverage to require mitigation should it be necessary.  Condition 47 is great, requiring a re-check on traffic counts.
• Another big item at the Hearing was that a representative from New Hope Church was there and requested that the Church’s future traffic capacity be subtracted from Eagle Landing’s capacity.  At one point, the Church was part of the Eagle Landing project and apparently they have split off and wish to maintain a separate entity.  This change in capacity is major because if Eagle Landing can’t stay below the capacity limits they will be required to perform many traffic mitigations in the area.  The developers are trying hard to avoid doing the traffic mitigations.
  
• Here are the numbers from Condition 46:  
• Original peak AM hour trips:  739           Revised peak AM hour trips:  429
  
• Original peak PM hour trips:  1015         Revised peak PM hour trips:  590
• The next step is the Happy Valley City Council hearing.  This hearing was to be on November 6th, but was postponed until Nov 20, 2018.
  

 
HOA Web Site and Homeowner Participant: Thomas Spathas manages the web site.

• Thomas has given the HOA Website his expertise and time. Added new member to the board emails, etc.
  

 
Homeowner Participant: Dave Gilman.
 
ANNUAL MEETING;
Elections;
Khristina Powell was elected to the board.
Jonathan Handsaker was elected to the board.
David Nachland was elected to the board.
 
GENERAL BUSINESS
 
Adjournment: at 8:37pm by Neil Gavrich.
 
Next Regular Board Meetings:  January 8, 2018 at 7 pm at the Fire Station and each first Tuesday of the month that follows, except in August and December when there will be no meeting. Happy Holidays SMHOA!

Scott Mountain Homeowners Association
Meeting Minutes – June 5, 2018

Location:  Fire Station, 9339 SE Causey 
 
Board Members Present:  Neil Gavrich, Suzanne Merritt, John Chapman, James Allen, Nancy Hall, Josh Gavrich, Jonathan Handsaker, Steve Schroeder and Natalie Harbaugh.
 
Board Members Absent: None.
 
Homeowners Present: Dave Gilman, Kelly Gavrich and Jim Graham. Thank you for attending!
 
Guests:  none
 
Call to Order:  7:03 pm by President Neil Gavrich

Approval of Meeting Minutes – Board Meeting May, 5th 2018
The Board members had the draft minutes available by email. A motion was made by Neil Gavrich to approve the May 1st meeting minutes, seconded by James Allen and all board members approved.
 
Homeowner Concerns

• Jim Graham had concerns of several homes in the HOA with potential upkeep/covenants violations. All board members agreed to set a time to walk the neighborhood. Jim also noted Sunrise water is planning on installing new water lines within the HOA. Specific areas unknown at this time, Sunrise is still in the planning stages. Several meters throughout have been replaced. 
• Kelly Gavrich suggested a National Neighborhood night out for the HOA. After discussing it the board agreed it would be a fun event for the neighborhood. Kings Way seems to be a central and ideal area for the event. Cost for Food, Paper and postcard mailers estimated at $750.00. Approved. 

 
BOARD OFFICERS/COMMITTEE REPORTS
 
President: Neil Gavrich
Agenda

• Approval of May minutes.
• July and August meeting planning. Moving the July meeting to July 10th.
• Homeowner concerns.
• National night out, Tuesday August 7th.
• Water Authority work.
• Others.
• Board Member/Committee reports.
• Neil brought up past meeting discussion on building a bridge on Nancy court. The HOA will pay for materials, Neil said he'd build the bridge. 

 
Vice-president: Suzanne Merritt

• Suzanne said she'd make up the post cards for the National night out. Will follow up with Andres Landscaping on the moss removal for Nancy courts greenspace entrance. 

 
Treasurer’s Report: John Chapman

• Landscape project completed. Looks great. All agreed. Was an issue with the light pole knocked over, was repaired. A high percentage of homeowner’s dues are paid. One check bounced that was paid by a homeowner that had sold.
• John suggested a commercial grade picnic table and bench would be nice to add to Nancy's Woods. Cost $422.00. Shipping costs to be determined. John motioned for approval, Neil seconded and all Board Members approved. Bob Stallman’s issues with the vines have been remedied.
• John noted were still having issues with spraying of moss on pathways.

 
Secretary; James Allen

• Provided the May 5th meeting minutes.

 
Environmental Committee: Natalie Harbaugh.

• Is going to check with Jonathan in regard to the decayed tree issue.
• Volunteered to be the new welcoming homeowner liaison! 

 
Covenant Compliance: Jonathan Handsaker

• Barking dog’s complaint.  Nothing further than discussion with Jim Grahams concerns.

 
Architectural: Josh Gavrich

• Two tree removal requests. Kings Maple hitting foundation of sidewalks and impacting foundation of the home 9662 SE Kings way. 10658 SE 96th Rotten tree. These requests were approved.

 
Safety:  Steve Schroeder

• Contacted Mt. Scott Elementary School Principal. School doesn't monitor traffic issues but will contact others in the district about the issue. Steve suggested extending the school zone to help reduce speeding. Steve contacted the County as well and plans to follow up.
  
• Walked along HOA pathways found several areas that need attention.
  
• Steve & John Chapman will be working on ideas to resolve the safety issues.

  
Eagle Landing/CPO:  Nancy Hall

• CPO  MEETING   6/4/18:    Dave Queener of Clackamas County spoke about traffic and pedestrian improvements that are coming to the Town Center Area. Construction should begin in May 2019.  Construction will be done in three parts and is expected to be completed in 2021. The upcoming improvements can be viewed at:  CRCMobilityProject.org  County Commissioner, Sonya Fischer, was also a guest speaker.  She spoke about various County issues such as housing, the new County Courthouse, and the budget.  The merger between the Sunnyside CPO and West Mt Scott CPO is scheduled to come before the Board of County Commissioners possibly on July 12th.
• EAGLE LANDING:  Happy Valley is reporting that the developers may possibly amend their original master plan to propose less development.

  
HOA Web Site and Homeowner Participant: Thomas Spathas manages the HOA website.

Homeowner Participant: Dave Gilman.
 
GENERAL BUSINESS
 
Adjournment: at 8:45pm by Neil Gavrich.
 
Next Regular Board Meetings:  July 10th, 2018 at 7 pm at the Fire Station, subject to meeting room availability. And each first Tuesday of the month that follows, except in August and December.